Administrative Support Assistant

You will serve as a ADMINISTRATIVE SUPPORT ASSISTANT with US Fish and Wildlife Service. As the principal source of administrative support, the incumbent manages the administrative, fiscal, and support services function for the field office and provides administrative support coordination between the field office, Regional Office, and various state and Federal agencies.

Some of the major duties you will perform include but are not limited to the following: Provides administrative and fiscal support for the Florida Ecological Services Field Office, including tracking expenditures, reconciling financial information, processing procurement and payment transactions, maintaining records, and providing administrative guidance to employees on established policies, procedures, and requirements.

Coordinates official travel for field office employees, including creating and processing travel authorizations and vouchers in the Concur travel system, reviewing travel documentation for accuracy and compliance with applicable policies, resolving routine travel issues, and assisting employees with travel procedures and requirements.

Performs time and attendance and personnel support functions using the Service's electronic systems, including serving in designated Quick. Time timekeeper/certifier roles, reviewing and maintaining employee time and attendance records, ensuring appropriate leave and payroll information is entered and documented, and assisting with routine personnel actions and payroll-related issues.

Provides property, fleet, and facility-related administrative support, including maintaining accountable property records and inventories, coordinating property transfers and surveys, serving as or supporting the Fleet Manager, maintaining vehicle records and required documentation, coordinating vehicle maintenance and related services, and assisting with the administrative requirements associated with government-owned vehicles.

Provides general administrative and information technology support to field office personnel, including maintaining electronic and physical files and records, preparing correspondence, forms, reports, and meeting materials, assisting employees with standard computer applications and administrative systems, serving as a PIV Card Station point of contact, and troubleshooting routine administrative and systems-related issues.

All qualifications must be met by the closing date of this announcement - 11/04/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted.

An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience . For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.

Minimum Qualification Requirements: To qualify for this position, you must meet the following minimum qualifications: Specialized Experience for the series to which you are applying. Specialized Experience : To qualify for this position at the GS-06 grade level: To qualify, you must possess at least one full year of specialized experience equivalent to the GS-05 level in the Federal service (obtained in either the public or private sectors).

Specialized experience is defined as demonstrated experience:

1. Coordinating and processing official travel, including preparing and reviewing travel authorizations and vouchers, maintaining supporting documentation, and using an electronic travel management system such as Concur to arrange and reconcile official travel;
2. Performing employee time and attendance and administrative personnel support functions, including maintaining and reviewing electronic timekeeping records, processing leave and payroll-related information, and assisting employees with personnel and timekeeping procedures; and
3. Providing administrative support involving government property, fleet, procurement, or access/security responsibilities, such as maintaining accountable property or vehicle records, coordinating vehicle maintenance or services, processing purchases or administrative transactions, or providing support for PIV card issuance and related procedures. (Note: This experience must be clearly documented in your resume.) You must include hours per week worked. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, Ameri. Corps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

This position does not allow substituting education for experience.