Operations Coordinator

Job Description Responsible for entering, tracking and analyzing all product and associated materials and is the point of contact for all warehouse shipping, receiving, and inventory control. You will also assist the PMO is additional duties as needed. AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow.

We are the largest provider of collaboration technology solutions, which include our award-winning managed services. Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

WHAT YOU’LL DO As an Operations Coordinator, you will support the Systems Integration leadership and office resources with a wide variety of assignments and tasks to support ongoing operation of the business. Day-to-Day Responsibilities: Manage stock of office supplies Assist in the management of equipment requests, distribution and shipping through pick ticketing, packing slip and sign off process requirements.

Assist Management through the change order process through assurance that any scope, schedule, cost or change of terms are handled in accordance with AVI-SPL change order procedures. Ensure all closeout/as-built documentation is created and stored in proper location for service and/or future office reference. Support daily distribution and processing of reports and other correspondence as directed by Manager Maintain and update equipment and product tracking log Manage all electronic receipts of equipment/product when it arrives Manage warehouse functions, including, but not limited to shipping, receiving and inventory control Enter all receiving purchase order information and virtual shipments Maintain accurate inventory and documentation for all assigned inventory Responsible for pulling inventory for order prep, pre-fabrication, and staging on project pallets Coordinate and manage the maintenance of equipment Answer all incoming calls and email queries; assisting customers, clients and related vendors as needed Learn and comply with all AVI-SPL standard process and procedures within the AVI-SPL Operations Playbook, utilizing tools approved and provided by AVI-SPL.

WHAT WE’RE LOOKING FOR Must Haves: Minimum High school diploma or equivalent required Minimum 2 years of Warehouse or inventory experience Must be able to pass and complete internal forklift certification Valid Driver’s License and a Motor Vehicle Record that meets AVI-SPL Driving Privileges standards. Excellent attention and time management skills while adapting to change priorities.

Requires sitting, walking, standing, crawling, reaching, and the ability to lift up to 10 pounds and occasionally lift up to 50 pounds. Requires the ability to squat occasionally Requires the ability to use ladders up to 20 feet frequently Requires the ability to operate warehouse machinery Nice-to-Haves: Experience with UPS, FedEx shipping, tracking and receiving.

International shipping experience is preferred Experience in the Audio Visual, Construction, Technology or related industry. Ability to read and comprehend project technical and construction documents. Project budget maintenance skills. WHY YOU’LL LIKE WORKING HERE Medical benefits, including vision and dental. Paid holidays, sick days, and personal days.

Enjoyable and dynamic company culture. Training and professional development opportunities. MORE ABOUT US AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law.

AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor. AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account. WHAT YOU’LL DO As an Operations Coordinator, you will support the Systems Integration leadership and office resources with a wide variety of assignments and tasks to support ongoing operation of the business.

Day-to-Day Responsibilities: Manage stock of office supplies Assist in the management of equipment requests, distribution and shipping through pick ticketing, packing slip and sign off process requirements. Assist Management through the change order process through assurance that any scope, schedule, cost or change of terms are handled in accordance with AVI-SPL change order procedures.

Ensure all closeout/as-built documentation is created and stored in proper location for service and/or future office reference. Support daily distribution and processing of reports and other correspondence as directed by Manager Maintain and update equipment and product tracking log Manage all electronic receipts of equipment/product when it arrives Manage warehouse functions, including, but not limited to shipping, receiving and inventory control Enter all receiving purchase order information and virtual shipments Maintain accurate inventory and documentation for all assigned inventory Responsible for pulling inventory for order prep, pre-fabrication, and staging on project pallets Coordinate and manage the maintenance of equipment Answer all incoming calls and email queries; assisting customers, clients and related vendors as needed Learn and comply with all AVI-SPL standard process and procedures within the AVI-SPL Operations Playbook, utilizing tools approved and provided by AVI-SPL.

WHAT WE’RE LOOKING FOR Must Haves: Minimum High school diploma or equivalent required Minimum 2 years of Warehouse or inventory experience Must be able to pass and complete internal forklift certification Valid Driver’s License and a Motor Vehicle Record that meets AVI-SPL Driving Privileges standards. Excellent attention and time management skills while adapting to change priorities.

Requires sitting, walking, standing, crawling, reaching, and the ability to lift up to 10 pounds and occasionally lift up to 50 pounds. Requires the ability to squat occasionally Requires the ability to use ladders up to 20 feet frequently Requires the ability to operate warehouse machinery Nice-to-Haves: Experience with UPS, FedEx shipping, tracking and receiving.

International shipping experience is preferred Experience in the Audio Visual, Construction, Technology or related industry. Ability to read and comprehend project technical and construction documents. Project budget maintenance skills. WHY YOU’LL LIKE WORKING HERE Medical benefits, including vision and dental. Paid holidays, sick days, and personal days.

Enjoyable and dynamic company culture. Training and professional development opportunities. MORE ABOUT US AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law.

AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor. AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.