Account Payable Executive

About Xapads Media Xapads Media is a global digital advertising platform empowering brands and agencies to achieve targeted reach, audience engagement, and performance scale across digital channels. Powered by proprietary technology and AI-driven optimization solutions, Xapads connects advertisers with high-quality global inventory across programmatic, mobile, and omnichannel ecosystems.

We cultivate a performance-oriented, transparent, and collaborative environment where finance and operations work together to support sustainable business growth. About the Segment The Finance Operations department ensures robust operational accounting, disciplined working capital management, timely billing, tax compliance, and seamless end-to-end financial close processes across global regions.

The Role The Accounts Payable (AP) Executive is responsible for independently managing the end-to-end accounts payable workflow. This role owns vendor invoice processing, liability booking, payment schedules, and month-end expense accruals. Working in coordination with internal operational teams, vendors, and partners, the AP Executive ensures vendor accounts are accurately maintained, tax deductions (TDS) and GST credits are correctly handled, and books are closed on time.

What You'll Own Vendor Invoice Processing: Own end-to-end vendor invoice verification, approval routing, and timely booking. Payable Accounting: Manage liability posting, vendor ledger reconciliations, and payment scheduling in accounting systems. Expense Accruals: Own month-end AP close activities, including expense accruals and tax verification.

What You'll Do

Process and book incoming vendor and publisher invoices in SAP Business One (SAP-B1) and Tally with correct cost center allocations. Taxation Verification: Verify proper application of GST details and calculate applicable TDS deductions before scheduling payments. Cross-Functional Coordination: Collaborate with internal operations and procurement teams to validate delivery metrics, purchase orders, and invoice approvals.

Vendor Reconciliation: Reconcile vendor statements periodically to ensure ledger accuracy and resolve balance discrepancies. Tax Portal Verification: Cross-check supplier invoices on the GST Portal to ensure proper Input Tax Credit (ITC) eligibility and reporting. Month-End Accruals: Calculate and post expense accruals due at month-end to support accurate book closure.

What We're Looking For

Minimum 3+ years of practical experience independently managing the end-to-end Accounts Payable process. Software Proficiency: Hands-on expertise in SAP Business One (SAP-B1) and Tally, alongside working experience with the GST Portal. Taxation Knowledge: Strong practical understanding of TDS rates/deductions and GST rules regarding vendor bills and Input Tax Credit.

Operational Execution: Proactive mindset with a strong commitment to completeness, accuracy, and meeting strict accounting deadlines. Communication: Clear communication skills to manage internal team coordination and external vendor inquiries. Notice Period: Candidates who can join within 30 days or less. Good to Have Prior experience in Ad.

Tech, media agencies, or digital publishing operations. What Success Looks Like Accurate and error-free booking of supplier invoices with correct GST and TDS application. Smooth month-end closure with comprehensive expense accruals posted on schedule. Reconciled vendor ledgers ensuring zero payment gaps or compliance issues.

How to Apply To apply for this position, send an email to our careers mailbox ( [email protected] ). In the email make sure to include your resume and any additional information you would feel relevant for this role.