Assistant Fleet Personnel Officer - Trainee

As an Assistant Fleet Personnel Officer

• Trainee at BSM, you will be responsible for ensuring the smooth and efficient execution of departmental operations by providing comprehensive administrative support. The role plays a key part in maintaining accurate records, supporting pre-employment processes for seafarers, and facilitating effective coordination between internal teams and external stakeholders such as Flag Authorities.

Key Responsibilities

Provide administrative support to ensure efficient and well-organized department operations, including tasks such as purchase order creation, risk assessment preparation, briefings organization, and position scale coordination Prepare and manage candidate documentation, including tests, CVs, and medical certificates, to support pre-employment screening Maintain accurate and up-to-date records in personnel management systems and databases Process Flag State endorsement applications accurately and in a timely manner, including certificate verification and document tracking Maintain filing systems and records for all Flag applications Communicate with Flag Authorities regarding application status and follow up as required Administer processes related to drug and alcohol policy compliance Update personnel records with applicable collective bargaining agreements and prepare union contribution documentation Support departmental meetings by preparing materials and recording minutes when required Perform additional administrative duties as assigned to support overall department effectiveness Qualifications & Experience Relevant educational background Experience in administrative support roles Familiarity with documentation handling and record-keeping processes Skills & Competencies Strong organizational and administrative skills Attention to detail and accuracy Effective communication and coordination abilities Ability to manage multiple tasks and meet deadlines Proficiency in data entry and maintaining structured records Reliability and a proactive approach to supporting team operations Why You Should Join Us!

We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy: Annual leave days: 22 Competitive compensation package. Provident fund.

Education

sponsorship. Medical insurance. Gym membership. In addition, everyone in the BSM community benefits from: Flexible working hours and home-office entitlement. My door is always open policy by leaders. 24/7 mental health support