HR & Administrative Assistant

ORE Designs, an industry leader in high-end architectural design and manufacturing, is seeking a dependable, people-focused HR & Administrative Assistant. Serving as the welcoming face of our Woods Cross facility, this role manages front desk hospitality, daily office coordination, and hands-on administrative support for the Human Resources department and executive leadership.

The ideal candidate thrives in a dynamic environment, balances warm 'white glove' customer service with strict confidentiality, and brings exceptional organization and proactive follow-through to our team.

Benefits

10 paid holidays yearly Paid Time Off (PTO) Competitive pay with regular pay increases Tuition and certification reimbursement Exceptional facility that is clean, safe, organized and well-lit Medical, Dental & Vision Insurance Life & Disability Insurance Health Savings Account (HSA) and Flexible Spending Account (FSA) options Dependent Care Reimbursement Account (DCRA) Employee Assistance Program (EAP) including free counseling for employees Retirement saving plan with 401(k) company match program Regular staff meetings to increase communication Employee recognition Qualifications & Skills Minimum two years of experience in an administrative, front desk, or HR support role (exposure to HR processes or coursework is a plus).

Demonstrated ability to maintain the highest level of confidentiality and discretion with sensitive employee and company information. Proficient in Microsoft Office programs (Outlook, Teams, Excel, Word). Excellent organizational skills, including the ability to prioritize and coordinate multiple tasks. Exceptional written and verbal communication skills, with professional phone etiquette.

Outstanding interpersonal skills, effectively interacting with internal and external business partners and staff at all levels. Uses sound judgment and practical problem-solving skills, with the confidence to handle routine decisions in a supervisor's absence. High adaptability and a proactive, team-first attitude—ready to step in, assist executives and team leads with ad-hoc projects, and respond promptly to shifting priorities.

Flexible, receptive to feedback, and service-oriented toward both internal staff and external visitors.

Responsibilities

& Duties Front Desk & Office Hospitality Greet visitors, candidates, and vendors with professional, "white glove" hospitality, serving as the welcoming face of ORE Designs. Answer and route incoming telephone calls, manage incoming/outgoing mail and packages, and respond promptly to general inquiries. Maintain a tidy, professional, and well-stocked reception area, break room, and conference spaces.

Perform general office coordination, including conference room reservations, catering selection for meetings, and basic administrative supply inventory. Human Resources & Employee Care Support Help prepare new-hire onboarding packets, orientation materials, and welcome kits to ensure a smooth first-day experience. Assist in processing new-hire documentation, maintaining compliant I-9 records, and filing confidential personnel records.

Support the HR team with HRIS data entry, document uploads, and basic reporting in BambooHR. Assist with employee milestone recognitions (birthdays, anniversaries, life events) and serve as an active contributor in planning engaging staff morale events and company lunches. Assist in reconciling monthly HR and benefit invoices for accuracy.

Executive & Administrative Assistance Provide ad-hoc administrative support to executive leadership, including calendar coordination, meeting preparation, light travel arrangements, and special projects. Prepare routine correspondence, presentations, email announcements, and spreadsheets. Handle general document processing, photocopying, scanning, and other administrative tasks as assigned.

Maintain high adaptability and a team-first mindset, stepping in to support emerging operational priorities as needed. Schedule & Pay Full-time position: Mondays through Fridays, 8:00 am – 4:30 pm. Hours: Schedule may vary slightly depending on business needs and project demands. Location: Onsite at our location in Woods Cross, Utah.

Remote work is not available. Pay: $20-24 per hour, depending on experience and skill set. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

While performing the duties of this job, the employee is regularly required to sit, walk, talk, and/or hear. The employee must also occasionally lift and/or move up to 25 pounds. Works from a normal office setting; however, spends occasional time on the production floor of the facility. May need to work in a variety of temperatures.

The noise level in the work environment may range from moderate to loud.