Administrative Assistant

We are seeking a proactive and detail-oriented Administrative Assistant to support our operations. This role involves prospecting potential clients, maintaining CRM records, coordinating communication, and handling day-to-day administrative duties that ensure the smooth functioning of our operations. The ideal candidate is organized, tech-savvy, and capable of juggling multiple tasks efficiently while maintaining a professional and client-focused mindset.

Key Responsibilities

Provide general administrative and clerical support, including mailing, scanning, meeting minute, filing (Physical & Digital) of documents etc. Manage calendars, schedule meetings, and coordinate appointments. Maintain office supplies and inventory; place orders when necessary and liaise with vendors, service providers etc.

Handle confidential and sensitive information with discretion. Conduct market research to identify potential clients and new business opportunities Research accounts and decision-makers to personalize communication Assist in lead generation efforts via calls, emails, LinkedIn, and CRM tools Prepare sales documents such as proposals, quotes, pitch decks, and follow-up emails Update and maintain data in the CRM system (e.

g., Zoho CRM) Follow up with prospects Report weekly progress to Management Any other assigned task from Management Requirements Bachelor’s degree in Business Administration, Marketing, or a related field 3 years of experience in a sales support, admin, or marketing, customer service etc. Proficiency with MS Office (Word, Excel, PowerPoint) and CRM systems (Zoho, etc.)

Excellent written and verbal communication skills Strong organizational and time management abilities Attention to detail and ability to multitask under minimal supervision A proactive, collaborative, and service-oriented mindset