Admin Executive

Administrative & Reception Support (Executive level) Ensure smooth daily office operations by providing administrative and reception support in accordance with company policies and guidelines. Assist in implementing and maintaining administrative procedures to improve workflow and operational efficiency. Handle front desk duties, including welcoming visitors, attending to incoming calls, managing couriers and deliveries, and maintaining a professional reception area.

Manage multiple administrative tasks efficiently, prioritize assignments, and ensure timely completion with accuracy and proper follow-up. Maintain accurate administrative records, filing systems, documentation, and trackers, ensuring information is properly updated and organized. Assist in managing office supplies, stationery, pantry items, and other office necessities, including monitoring stock levels and coordinating purchases.

Coordinate with vendors, contractors, and building management on office maintenance, repairs, cleaning services, and other facility-related matters. Support the preparation and processing of invoices, purchase requests, expense claims, and other administrative documentation. Assist in arranging meeting rooms, coordinating meeting logistics, and ensuring facilities are properly maintained and ready for use.

Provide administrative support for company secretarial (COSEC) matters, including document preparation, coordination, filing, and follow-ups as instructed. Support the planning, preparation, and execution of company events, employee engagement activities, and other internal functions. Demonstrate initiative and responsibility in handling assigned tasks independently with minimal supervision, while maintaining effective communication and teamwork.

Undertake ad hoc administrative duties and other assignments as required by management.

Requirements

Possess at least a Bachelor's degree in Business Administration or a relevant field. Prefer minimum 1–2 years of relevant experience in office administration or a similar role. Basic knowledge of administrative management practices and office procedures would be an advantage. Convincing computer-literacy and tech-savvy level.

Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Good written and verbal communication skills in English, Mandarin, and Bahasa Malaysia. Well-organized, detail-oriented, and able to multitask, prioritize tasks, and meet deadlines effectively. Good communication, interpersonal, and teamwork skills with a positive working attitude.

Proactive, responsible, and resourceful, with good problem-solving skills and the ability to work independently. Adaptable, willing to learn, and open to feedback and continuous improvement. Prior experience in a shared services corporate environment, or the financial services industry would be an added advantage.

Benefits

We offer a comprehensive and holistic work experience and package as follows: Competitive compensation & benefits. Performance bonus Convenient Access to Public Transport Exam/Certification Sponsorship Career Development Opportunities in the Financial Services Industry Company Team Building & Bonding Activities Free-Flow Pantry Snacks & Drinks Dynamic, Multinational Working Environment Please note that only short-listed candidates will be contacted.

Thank you.