Executive Assistant - Onsite Tallahassee, FL

Position Summary

Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems.

Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents. Contractor Duties The legal assistant acts as the legal secretary for assigned attorneys Formatting, finalizing, typing, and filing documents. Preparing letters and legal documents from drafts.

Filing pleadings and motions with appropriate tribunals. Serving or arranging service of legal documents, and maintaining attorney case files. Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed. Retaining and scheduling court reporters and obtaining transcripts.

Performing general secretarial duties such as phone calls and travel arrangements. Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint Closing case files, and supporting office management as needed.

Requirements

Skill Required / Desired Amount of Experience Ability to speak and understand English Required Must possess at least a high school diploma Required Associates of Bachelors degree preferred Desired Must have 3 to 5 yrs experience working as a paralegal or legal secretary Required 3 Years Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint Required 3 Years Experience preparing legal documents and subpoenas Required 3 Years Experience preparing discovery requests and scheduling hearings, trials and depositions Required 3 Years Experience formatting, finalizing, typing and filing documents Required 3 Years Experience preparing letters and legal documents from drafts Required 3 Years Experience filing pleadings and motions with appropriate tribunals Required 3 Years Experience managing executive management daily calendars Required 2 Years Experience managing travel arrangements Required 1 Years Experience working in the Florida Courts systems Highly desired