Associate Vendor Management

Role Purpose Support the end-to-end global vendor onboarding and lifecycle process across countries and legal entities. The role ensures that requests, documents, compliance checks, system records, and stakeholder follow-ups are completed accurately and in line with approved policies, regulatory requirements, and service timelines.

Key Responsibilities

• Support vendor onboarding, amendment, reactivation, periodic review and offboarding activities across all applicable countries and Group entities.
• Coordinate with vendors and internal stakeholders to obtain complete and accurate documentation, business justification, approvals and required declarations.
• Perform preliminary completeness checks and coordinate applicable compliance, sanctions, screening, tax, finance and third-party risk requirements in accordance with the approved process.
• Create and maintain accurate supplier records in Oracle Fusion and other approved vendor or third-party risk management systems.
• Maintain clear audit trails, trackers, supporting evidence and status updates for each request.
• Monitor pending actions and proactively follow up with vendors, business units and relevant control functions to support timely process completion.
• Apply global standards consistently while ensuring that country-specific legal, regulatory, tax and documentation requirements are captured and followed.
• Coordinate with regional stakeholders to resolve process gaps, data issues and exceptions, and escalate matters requiring management or control-function guidance.
• Support global vendor data cleansing, standardization, duplicate prevention and data-quality initiatives.
• Contribute to process documentation, standard operating procedures, templates, dashboards and management reporting.
• Protect confidential information and handle vendor data in accordance with information-security, privacy and records-management requirements. Global Scope and Stakeholder Coordination
• Act as a central coordination point for vendor management activities across multiple geographies, business units and legal entities.
• Work with Procurement, Business Units, Finance, Compliance, Legal, Tax, Information Security, Data Privacy and TPRM teams while respecting each function's defined ownership and decision rights.
• Promote a consistent global process, common data standards and uniform documentation practices, with controlled local variations only where required.
• Support cross-border communication with vendors and internal teams working across different time zones and regulatory environments ·Identify recurring regional issues and contribute to