Camp Services Coordinator

Description Job Description Position: Camp Services Coordinator Responsible To: Camp Director Classification: Seasonal Staff Member Camp Location: Camp Cloud Rim or Trefoil Ranch Job Purpose This position plays a key role in upholding the mission of Girl Scouts of Utah by modeling respect, integrity, and service, prioritizing camper well-being, and contributing to a collaborative, camp-wide culture.

When not serving as Camp Services Coordinator, this position supports general camp operations, demonstrating flexibility, teamwork, and a readiness to assist wherever needed to provide a memorable and meaningful camp experience for all. Job Accountabilities

• Complete weekly and end-of-season reports. As a member of the camp Leadership Team, assist the Camp Director in the development, implementation, evaluation, and administration of the council’s program for overnight camp. o Work with the Camp Director and leadership team to maintain the American Camp Association standards book. o Collaborate with the Camp Director to maintain all financial records, be mindful of the overall camp budget, and make bank deposits as needed. o Manage the ordering, purchasing, and distributing of supplies necessary for the operation of the camp program. o Assist with transportation of campers and staff to the clinic or other health service facilities. o Maintain camp vehicle by completing daily safety inspections, recording mileage and maintenance checks, ensuring first aid kit is properly stocked with supplies, and filling the vehicle with gas.
• Act as the family liaison between camp and parents while campers are attending and manage communications between parents and campers. o Organize and supervise weekly camper check in/out; report all no-show campers to the Program and Camp Registrar; manage all late check ins and early check outs. o Work with Assistant Director to assemble take home packets; ensure that they are distributed to parents/guardians during check-out o Oversee the distribution of camper T-shirts. o Organize and distribute incoming and outgoing camp mail. Print and distribute camper emails daily. Ensure all campers receive their daily mail. Collect outgoing mail and emails and send accordingly.
• Manage camp photos o Ensure camp cameras are charged and in working condition. o Distribute camp cameras to units at the beginning of the week and collect at the end. o Review photos taken throughout the week and upload good quality photos to the photo sharing software. o Capture photos throughout the week and upload them.
• Participate in general camp program and operations. o Assist with unit and camp housekeeping, sanitation, and care of supplies and equipment. o Run trading post for campers and additional program o Organize and inventory merchandise o Process all sales paperwork o Manage cash, and the cash register o Maintain Cleanliness of trading post
• Understand and implement safety guidelines and standards as outlined by Girl Scouts of the USA, the American Camp Association, and any state and local codes.
• Perform additional duties as assigned.
• Job duties may be subject to change pursuant to the activities of the camp, camp needs, and the organization as a whole.

Requirements

Qualifications

Must be a certified driver on council’s behalf (clear MVR background, be at least 21 years of age and provide proof of auto insurance and motor vehicle licensing) Overnight camp experience preferred. Skilled and experienced in digital camera use. Proficient in Microsoft Office Suite, social media management, internet research, and point of sale systems.

Hold or be willing to obtain certifications related to specific program areas on the property (High Ropes, Red Cross Waterfront Lifeguarding & First Aid, CPR for the Professional Rescuer, and Small Craft Safety certifications or the equivalent.) Possess good organizational, leadership, and teaching skills: o Ability to schedule and manage time, resources, and people.

o Strong decision-making skills while exercising good judgment. o Six weeks experience in a management or supervisory role is required (six months is preferred). Spanish-English bilingual communication skills are valued but not required. Prior Girl Scout experience is preferred but not required.

Qualifications

for All Positions at GSU Summer Camp Possess or be willing to obtain Red Cross First Aid & CPR Certifications or the equivalent. Have or be willing to obtain a Utah Food Handlers’ Permit. Ability to engage in effective, interactive, two-way communication with campers ages 6–17, including providing clear verbal instructions, actively listening, and responding appropriately to their needs and questions.

Effectively communicate and engage in interactive, two-way communication with groups of adults, including providing clear verbal instructions, actively listening, and responding appropriately to questions and feedback. Capable of following direction from Camp Director, adhering to policies, and following camp procedures.

Ability to observe camper behavior, assess its appropriateness, enforce appropriate safety regulations, and apply appropriate behavior management techniques. Respond appropriately in a crisis situation. Complete the council required health forms and documentation to ensure the well-being of living and working in an outdoor camp setting.

Physical Requirements Must be able to bend down and move, lift, stock, and carry boxes, program materials, and supplies (up to 50 pounds). Ability to walk, stand, and work on feet up to 12 to 14 hours a day, including walking upwards of 10,000 steps a day on uneven, unpaved, very steep terrain. Capable of living and working in a high elevation (up to 9200’) and outdoor setting.

Have visual/auditory ability to respond to environmental and other hazards related to summer camp activities. Core Competencies Business First Mindset Leadership and Stewardship Strong Communicator Relational Intelligence Social Justice and Inclusion (DEI) Customer Focused Alignment with Girl Scouts of Utah’s Mission Camp Staff Role in Mission Efforts Represent Girl Scouts of Utah positively and professionally in all interactions with campers, families, volunteers, community members, and potential donors.

Collaborate with staff, volunteers, families, and community partners to support shared goals and positive outcomes. Model the values and principles of the Girl Scout Movement, regardless of personal beliefs, by demonstrating respect, integrity, inclusivity, and a commitment to a safe and supportive environment. Prioritize the needs of girls, families, and volunteers, ensuring every camper has a meaningful, positive, and mission-centered experience.