Administrative Client Concierge

Description Job Purpose Serve as the front door representative of exceptional CZ values and culture to callers and guests; and to assist them with making personal connections or gathering information.

Duties and Responsibilities

The primary duties and responsibilities of this position include the following: Enthusiastically greet callers, connect people, and assist in any feasible manner Welcome in-person client guests and serve with warm hospitality during their visit Manage the relay of telephone calls to staff, utilizing full potential of the phone system Collect, log, and process incoming mail Address/label, apply postage, and otherwise process outgoing mail Log and distribute inbound shipping (USPS, FedEx, UPS, etc.)

Address/label, weigh, apply postage, and otherwise process outbound shipping Process, log, and distribute inbound and outbound courier services Manage conference spaces – schedule, catering, cleanliness, furniture, and audio/video Seek out opportunities to assist other administrative team members Serve as a backup for other administrative staff in the event of absences Stock breakroom beverages, snacks, and breakroom supplies Stock printers with toner and paper, and report meter readings Responsible for office supply inventory and ordering for all offices Support employees by serving as a helpful resource and connecting them with information, services, and team members as appropriate Other administrative and clerical duties as needed or assigned Continuing Education Classes, as needed, to enhance or improve skills in programs used daily in completion of tasks.

Working Conditions Daytime business hours in-office with limited flexibility.

Requirements

Qualifications The following qualifications are requirements of the position: Some hospitality, service, sales, or administrative experience High school diploma or equivalent Experience using Microsoft Word and Outlook Excellent communication skills Ability to type 30 wpm Approachable, personable, and customer-service oriented Physical Requirements The ability to carry up to 30 lbs is required for the position.