Secretary to the Chief Financial Officer

Job Title: Secretary to the Chief Financial Officer Reports to: Chief Financial Officer Dept./School: Administration Office Contract: 223 Days Pay Grade: 205 Primary Purpose: Under moderate supervision, organize and manage the routine work activities of a central administrative department and provide clerical support to the CFO.

Qualifications

Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases, and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multitask numerous complex administrative activities Basic math skills Effective communication and interpersonal skills Major Responsibilities and Duties: Records, Reports, and Correspondence Prepare correspondence, forms, reports, manuals, and presentations for the CFO and assist the business department with these same tasks, as needed.

Compile, maintain, and file all reports, records, and other documents as required. Accounting Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. Order office supplies and program equipment for the business department. Monitor and process personnel time records, including leave requests and reports, and submit them in accordance with district procedures.

Other Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. Maintain a schedule of appointments and make travel arrangements for the CFO and the business department staff, as needed. Make meeting arrangements for department activities, including preparing materials, scheduling, and setting up facilities, and arranging equipment.

Receive, sort, and distribute mail and other documents for the CFO. Maintain confidentiality of information. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment, including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of the mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional district-wide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress Other Information: The District contributes $330 monthly toward the cost of the employee-only health insurance, which is $105 more than the state-required amount of $225/month.

All employees in this position receive free treatment at any Next Level Urgent Care.