HR & Administration Assistant

Summary The HR & Administration Assistant serves as a vital support resource for the human resources and administrative operations of the VISTA Initiative. This position is tailored for entry-level professionals seeking to build foundational experience in a humanitarian and development setting. The role encompasses a broad range of duties, including managing staff documentation, facilitating recruitment processes, maintaining personnel records, overseeing general office administration, and coordinating daily administrative functions to ensure organizational efficiency.

Responsibilities

Facilitate recruitment efforts, assist with interview logistics, and guide new hires through the onboarding process. Ensure the accuracy and current status of staff records and personnel files. Prepare, organize, and file essential human resources and administrative documentation. Manage data related to staff attendance, leave requests, and routine HR record-keeping.

Draft and distribute internal communications and correspondence on behalf of the HR department. Coordinate the logistics for meetings, training sessions, workshops, and various office events. Provide comprehensive support for general administrative tasks and office coordination. Contribute to initiatives focused on staff welfare and organizational engagement.

Uphold strict confidentiality regarding all staff and organizational information. Execute additional assignments and provide general support to the HR & Administration team as needed.

Requirements

Interest in and aptitude for developing practical skills in human resources and administration. Ability to manage multiple administrative tasks with attention to detail. Strong organizational skills and proficiency in handling documentation. Commitment to maintaining high standards of confidentiality and professional conduct.

Willingness to learn and adapt within a humanitarian and development environment. Effective communication skills for both written correspondence and team collaboration.