Administrative Assistant

Key Responsibilities

Front Office & Facilities Management Greet visitors, clients, and vendors in a professional and welcoming manner. Manage incoming calls, emails, and general inquiries. Maintain visitor logs and ensure meeting rooms are prepared and well-presented. Handle courier services, office supplies, and general administrative coordination.

Ensure reception and common areas are well maintained at all times. Ensure the office complies with company HSE policies and safety standards at all times. Oversee day-to-day facilities management including: Timely payment and coordination of utilities (internet, DEWA, AC, etc.) Supervision of housekeeping and regular cleaning schedules Management of meeting/conference room bookings Ensuring pantry supplies and office consumables are adequately stocked Manage petty cash , track expenses, and support day-to-day business operational requirements with support staff.

Maintain all office-related compliance documentation, licenses, and statutory records in coordination with relevant stakeholders. Coordinate and maintain insurance documentation and travel bookings as required. Provide logistical support for BU office events , including venue booking and on-ground coordination. Maintain oversight of asset management at the location, including tracking, upkeep, and maintenance of company property and equipment.

HR Administration & Operations Support Support delegated HR operational tasks as assigned from time to time. Maintain and track HR inventory (joiner kits, employee gifting materials, engagement items, etc.) and ensure availability. Update and maintain accurate employee data in the HRMS system . Provide on-ground logistical support for HR engagement initiatives and CSR activities .

Maintain organized employee documentation (digital and physical) ensuring confidentiality and compliance. Compliance & Documentation Ensure all employee and company documentation is maintained accurately and securely. Support readiness for internal audits and compliance reviews. Maintain confidentiality of sensitive employee and company information at all times.