Accounting Administrator

Job Title: Accounting Administrator Summary: Responsible for updating company’s financial accounts and records. Provides support to the accounting department with accounts payable, accounts receivable, inventory, cash disbursements, general accounting, and administrative accounting functions. This position is responsible for maintaining accurate and timely accounting records and supporting month-end and year-end closing activities.

Duties and Responsibilities

Accounts Payable (AP): Perform expense coding, match with purchase orders/receiving documents and enter AP invoices into systems accurately and timely. Verify invoice pricing, quantities, required approvals (including supporting documentation) to ensure accurate three-way matching of purchase orders, receiving records, and vendor invoices.

Process expense reports, obtaining all receipts and reconciling before submitting for approval. Prepare and provide accurate supporting information for sales commission report. Prepare or revise purchase orders as needed. Prepare accounts payable for payment processing. Reconcile and review for accuracy and completeness vendor invoices and statements with internal documents, research, and correct discrepancies.

Maintain, scan, organize, and properly file accounts payable records including supporting documentation in both physical and digital formats. Route invoices to management for approval when required. Monitor accounting emails, for incoming vendor invoices and incoming customer payments. Accounts Receivable (AR): Apply customer payments accurately and timely to accounts.

Assist with customer account reconciliation. Monitor outstanding invoices and provide support with collection. Research and resolve billing and payment discrepancies. Other duties may be assigned. Administrative & Other Duties: Assist with scrap and labor entries and prepare related reports. Document control: maintain, scan, file and organize accounting records and supporting documentation in both physical and digital formats.

Other duties may be assigned. Inventory and Cost Accounting Support: Assist with physical inventory counts, audit and reconciliation Other duties may be assigned.

Qualifications

Advanced level of MS Excel. Skilled in MS Outlook, Word, and PowerPoint. Excellent organizational and time management skills. Professionalism and excellent phone diplomacy. Strong oral written, reading and math skills. Multidimensional with ability to multi-task. Proactive and accurate. Bookkeeping skills. Excellent filing skills.

Attention to Detail. Able to lift up to 50 lbs. (infrequently). Education/Experience: Bachelor’s degree in business preferred (or equivalent combination of education and training). Minimum 2 years accounting experience required.

What We Offer

Medical/Dental/Vision. Life Insurance. 401K Plan. Vacation and Sick Pay. Schedule: Monday through Friday, 8:00AM – 4:30PM (On-Site in Santa Fe Springs, CA).