Admin Associate

Under the supervision of the Office Manager, the Admin Associate will support the HR and Admin team by performing a variety of standard administrative processes to ensure consistent service delivery as per assigned KPIs. Provide administrative support to HR and Admin by

• Front office management of guests, inductees and answering of calls,
• Coordinate use of meeting rooms
• Communicate and build rapport with suppliers
• Manage inventory to ensure office supplies are consistently available
• Maintain office cleanliness and repairs
• Daily inspection of office environs
• Ensure meals are prepared and served in a hygienic timely manner
• Frequent catchups with office assistants to address matters of concern
• Support sales with provision of samples for partners
• Maintaining a contact sheet for all suppliers and facility maintenance personnel
• Manage phone coverage
• Manage correspondence/courier activities
• Working on monthly newsletter
• Ordering and dispatch of staff business cards, staff ID and welcome package when joining the company
• Managing a tracker for Business cards and Staff ID that have been printed and dispatched
• Managing flight and accommodation bookings. Any other duties as assigned by your supervisor. The ideal candidate:
• Has a degree/diploma qualification from a recognized institution preferably in Human Resources, Business Administration or any related field.
• Ability to multi-task and address competing priorities
• Goal-oriented and organized team player
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Excellent verbal & written communication skills
• Ability to work remotely under minimal supervision