Accountant

Accountant

Heartland Consulting

Client: Puerto Rico Department of Education (PRDE) – Office of Infrastructure and Reconstruction (OIR) Program: Accounting and Invoice Administration Services – FEMA Disaster Recovery Programs

Position Overview

Heartland Consulting is seeking an Accountant to support accounting and invoice administration services for the Puerto Rico Department of Education's Office of Infrastructure and Reconstruction (PRDE/OIR).

The Accountant will perform operational accounting and invoice administration activities involving the review, processing, tracking, reconciliation, and maintenance of financial records.

The position supports construction projects, professional services contracts, infrastructure initiatives, and eligible disaster recovery expenditures associated with federally and state-funded programs.

Key Responsibilities

• Review invoices and supporting documentation submitted by vendors, contractors, and professional service providers.
• Verify invoice accuracy, completeness, mathematical calculations, and supporting documentation.
• Identify invoice deficiencies, billing discrepancies, missing documentation, duplicate charges, and unsupported costs.
• Maintain invoice tracking logs, payment records, and supporting financial documentation.
• Conduct follow-up with vendors regarding outstanding invoices, documentation requests, and required corrections.
• Support the preparation and administration of Puerto Rico Forms 480 and associated tax reporting documentation.
• Maintain financial records, invoice files, vendor billing records, and electronic documentation repositories.
• Perform financial reconciliations involving invoices, payments, vendor balances, and outstanding obligations.
• Identify and document discrepancies identified during reconciliation activities.
• Assist in preparing financial reports, operational reports, and invoice processing summaries.
• Support audit requests, financial documentation reviews, and responses to information requests.
• Assist with the preparation of expenditure and invoice packages supporting Requests for Reimbursement (RFRs).
• Maintain complete and organized financial records in accordance with applicable documentation and record retention requirements.
• Perform other accounting and invoice administration activities as assigned.

Position Requirements

• Perform accurate invoice review and processing activities.
• Conduct financial reconciliations and document discrepancies.
• Coordinate with vendors regarding invoice and documentation requirements.
• Maintain accurate and complete accounting records in support of PRDE/OIR operations.
• Obtain prior written approval from PRDE before performing services under the contract.

Equal Employment Opportunity

Heartland Consulting is an equal opportunity employer. We are committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.