Equipment Maintenance Coordinator

About The Role

The Equipment Maintenance Coordinator will build daily, weekly, and long-term maintenance schedules for assets (excavators, skid steers, loaders, dump trucks, trailers, pickup trucks, pumps, and generators. This position utilizes a computerized maintenance management system to track repair history and active work orders, ensuring work orders are properly filled out and completed in a timely manner while meeting federal, state and company safety standards.

Essential Functions

Ensure all work orders meet federal, state, and company safety standards. Ensure weekly timecards are accurate for mechanics. Ensure shop and company grounds are kept orderly and clean. Maintain part and fluid inventory using regular inventory checks and ordering through approved vendors. Align equipment down time with active construction and project schedules with project managers.

Assemble detailed job kits with necessary tools, replacement parts, and manuals before the job begins. Use GPS telematics systems to assist in tracking. Assist with onsite mechanical repairs or other tasks as needed. Ability to stand, sit, and lift up to 50 pounds at times while working. Accurately diagnose and resolve complex mechanical and operational issues across diverse equipment brands and types.

Efficient at prioritizing multiple tasks, keeping meticulous records, and mastering new software or workflows quickly. Ability to collaborate with employees, management, vendors and other departments effectively with minimal supervision. Handle emergency calls and dispatch company mechanic or alternative help. May include some after hours or weekends.

Minimum Qualifications

High school diploma or GED required. Valid Driver’s License (CDL a plus) and able to meet company driver eligibility standards. Experience with diesel/gas engines, electrical systems, hydraulic systems, and computerized diagnostic equipment. Proficiency in Microsoft Office, fleet management software, and work order databases.

Strong interpersonal and telephone communication skills, problem solving abilities, and able to manage stress in a fast-paced setting.