Receptionist / Office Coordinator

Role Summary

The Receptionist/Office Coordinator provides operational and administrative assistance to support overall Company operations at Synova Group. This position is essential to the business operations of the Company.

Key Responsibilities

Serve as first point of contact for the Synova Group Corporate Office, including answering phones, directing visitors to appropriate staff, etc. Provide professional, enthusiastic, and efficient support to Company leaders as directed. Assist in the maintenance of Company databases to ensure data integrity, reporting accuracy, and effective outcomes.

Contribute to continued development of best practices, more efficient administrative and operational processes, and a fun work environment. Manage office supplies, snacks, and promotional materials, and maintain procedures for purchasing, equipment upkeep, and vendor agreements. Drafts and distributes the monthly employee newsletter highlighting key updates and initiatives.

Maintains up-to-date records of employee driver’s licenses and auto insurance documentation. Supports monthly motor vehicle records (MVR) compliance. Keep shared spaces stocked, tidy, and ready for staff and visitors. Schedule and oversee cleaning and maintenance vendors to keep the office clean, safe, and organized. Order catering for meetings and staff events, staying within budget and meeting everyone's dietary needs.

Assist with Human Resources projects as assigned. Scan and maintain files in Microsoft SharePoint. Other duties and responsibilities as assigned. An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position .

Qualifications

Required High school diploma or GED. 3–4 years of experience working in an office setting. Proficiency in all Microsoft Office applications. Must have a valid driver's license, a clean driving record , access to a reliable insured vehicle. Preferred Associate or Bachelor's degree. Key Competencies Fluent in reading, writing, and speaking English.

Clear, professional written and verbal communication with employees, customers, and vendors. Strong organization and time management, with the ability to juggle multiple priorities. Self-motivated and adaptable, with sound independent judgment and strong follow-through. Works well with others in a diverse environment.

Handles sensitive and confidential matters with discretion and professionalism.