People HR Admin (6-month contract)

The place…

Soho House is a private members’ club and luxury hotel in Barcelona. Located in the city’s historic Gothic Quarter, it’s surrounded by rich architecture, palm-lined squares and medieval heritage. The House is a short walk from Drassanes metro station, connecting guests to major hubs like Catalunya, and a 30-minute drive from our private members’ club in Garraf, Little Beach House Barcelona. Inside the House, you'll find 56 bedrooms, warm Mediterranean-inspired club spaces, and a pool, spa, and gym in Barcelona

Main Duties

• Maintain and regularly update employee databases and HR records, ensuring all information is accurate, complete and up to date.
• Manage employee documentation and ensure that HR files are maintained correctly and confidentially.
• Support the administration of the employee lifecycle, including onboarding, changes to employment details, transfers, promotions, absences and offboarding.
• Support the migration of employee information and HR data to the new Factorial HR platform.
• Review, clean and validate existing employee data prior to migration. Ensure employee information is correctly transferred and maintained within the new platform.
• Collaborate with the HR team and relevant stakeholders to identify and resolve data discrepancies during the migration process.
• Assist employees and Managers with basic queries relating to the new HR platform.
• Support employees with HR-related needs, questions and concerns, escalating matters to the HR Manager when appropriate.
• Work closely and consistently with Managers across the business to understand and support their HR needs.
• Act as a reliable HR partner to the business, ensuring that operational priorities and people needs are effectively balanced.
• Maintain close and continuous collaboration with managers in the diferents departments Food & Beverage, Housekeeping, Mainteinance, Events, membership. Health Club & others Understanding the specific HR needs of each department and provide appropriate support.
• Assist Managers with recruitment, staffing, employee relations, training and other HR requirements.
• Support the recruitment and selection process according to business needs.
• Assist with onboarding processes for new employees.
• Support the HR Manager and Managers with disciplinary processes and employee relations matters. Ensure disciplinary documentation and records are accurately maintained.
• Assist with payroll and novelties, including new starters, leavers, changes in salary or working conditions, absences and other relevant updates.
• Follow up on payroll-related queries from employees and Managers.
• Support the coordination of employee training and development activities.
• Assist with scheduling training sessions and communicating training requirements to employees and Managers.
• Maintain accurate training records and ensure employee participation is properly documented.
• Manage and coordinate uniform orders for employees. Maintain appropriate records of uniform allocation and stock.
• Ensure employees receive the appropriate uniform according to their role and department.