Project Officer, Governance

JOB.TITLE, Closing the Gap, Reform 4 The Closing the Gap Priority Reform 4 (PR4) Program, within NSW Department of Customer Service (DCS), is currently looking for an Project Officer, Governance to join their team!

Benefits

Temporary clerk grade 7/8 opportunity – until 30 June 2028. Genuinely hybrid working arrangements – two days per week on site. State of the art offices. Wellbeing programs and resources available. Excellent career development and learning development opportunities.

About Us

Between 2025-28 the Department of Customer Service (DCS) will work in partnership with Aboriginal Affairs (AANSW) and the NSW Coalition of Aboriginal Peak Organisations (NSW CAPO) to deliver the Closing the Gap (CtG) Priority Reform 4 (PR4) implementation actions and Aboriginal Data Sovereignty and Governance (ADS G) reform development work program (PR4 Program).

DCS will work with all NSW government agencies on key implementation actions on behalf of the partnership, to improve shared access to and shared decision-making regarding NSW Government-held data for Aboriginal communities. Primary Purpose of the Role The Project Officer is responsible for coordinating the secretariat functions of Shared Decision-Making Forums established under Closing the Gap Priority Reform 4. The role supports effective governance, planning, and implementation activities while fostering strong relationships with both internal government stakeholders and external Aboriginal partners. Working collaboratively across NSW government agencies, Aboriginal Community members, Aboriginal Community Controlled Organisations (ACCOs), and peak bodies, the position helps ensure forums operate effectively, uphold shared decision-making principles, and contribute to improved outcomes for Aboriginal communities.

Key Responsibilities

Provide secretariat support for Shared Decision-Making Forums, including coordinating meetings, preparing agendas and papers, recording minutes, and maintaining action registers. Support the planning and delivery of activities associated with Shared Decision-Making Forums and related Closing the Gap initiatives. Liaise with internal government stakeholders, Aboriginal organisations, and other external stakeholders to coordinate meetings, gather information, and support project activities.

Assist in the preparation of briefing notes, correspondence, presentations, reports, governance papers, and other project documentation. Maintain project plans, schedules, risk and issue logs, and other project management artefacts to support delivery and reporting requirements. Support procurement processes by preparing documentation, coordinating procurement activities, maintaining records, and assisting with contract administration.

Maintain accurate records and information management systems, including document repositories, contact lists, and project files. Undertake research, analysis, and administrative tasks to support policy, project, and implementation activities. Contribute to the effective delivery of program objectives by providing high-quality coordination, administrative, and project support across multiple workstreams.

About You

You are a motivated and organised professional who is passionate about contributing to positive change for Aboriginal communities. You enjoy working as part of a collaborative team and are committed to delivering high-quality outcomes in a fast-paced environment. Experience working with Aboriginal communities, organisations, or stakeholders, and an understanding of the importance of strong relationships and respectful engagement.

Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines. A proactive and self-motivated approach, with the ability to work independently and take ownership of tasks. Well-developed communication and stakeholder engagement skills. Experience supporting or coordinating projects, including tracking actions, maintaining documentation, and monitoring progress.

Strong attention to detail and the ability to produce accurate and high-quality work. A collaborative mindset and a willingness to contribute to a supportive and motivated team environment. An interest in project management, governance, and delivering initiatives that contribute to meaningful outcomes. This role would suit someone who enjoys coordinating multiple activities, building relationships with stakeholders, and being part of a team focused on delivering tangible change.

We value diverse experiences: Even if you're not sure you meet all requirements, we encourage you to apply. If you want to be part of this forward thinking, innovative team that thrive in challenging the status quo to support Aboriginal communities have improved access to data, we would love to hear from you! What we need from you: To start your journey towards becoming our Implementation Officer, please click on the link below and attach your resume (max 4 pages) and cover letter (max 2 pages).

In your cover letter please share your motivation for applying for this position and your relevant skills. Please include a response to the targeted questions below. Please ensure that your response is not more than 600 words. Targeted Questions: Describe your favorite project or piece of work that you have been involved in.

What was your role, why was it meaningful to you, what went well, and what did you learn from the experience? Describe a situation where you had competing priorities. What was your approach to managing the situation and what would you do differently next time? For any enquiries about the role please contact Gemma Tierney, Principal Policy Reform Manager, Closing the Gap Priority Reform 4 via gemma.

tierney@customerservice.nsw.gov.au