People & Culture Specialist

Job Details: Position Type: Part Time, Salary Range: Undisclosed, Education and/or Experience

• Associate degree in Human Resources, Business Administration, Hospitality Management, or a related field preferred.
• Minimum of two years of experience in Human Resources, personnel administration, or a related role preferred.
• Experience in hospitality, private clubs, hotels, or other service-oriented environments preferred.
• Equivalent combinations of education, training, and relevant experience may be considered.
• Familiarity with HR information systems, payroll systems, benefits administration, and Microsoft Office applications preferred. Job Knowledge, Core Competencies and Expectations
• Demonstrates professionalism, discretion, integrity, and sound judgment when handling confidential employee information.
• Communicates effectively with employees, managers, and leadership at all levels.
• Provides responsive, courteous, and solutions-oriented internal customer service.
• Maintains accurate employee records and demonstrates strong organizational skills and attention to detail.
• Understands the importance of employment law compliance, consistent HR practices, and timely documentation.
• Promotes teamwork, respect, inclusion, accountability, and a positive workplace culture.
• Maintains a professional appearance and demeanor consistent with the standards of Hillsboro Club.
• Demonstrates initiative, adaptability, and the ability to manage multiple priorities.

Job Summary

(Essential Functions) Supports the daily operations of the Human Resources Department by coordinating recruitment, onboarding, employee records, benefits administration, training, compliance documentation, and employee engagement initiatives. Serves as a resource for employees and department leaders while helping maintain a professional, service-oriented workplace culture.

Job Tasks/Duties

• Coordinates recruitment activities, including job postings, candidate communications, interview scheduling, and applicant tracking.
• Assists department leaders with staffing requests, position descriptions, and recruitment documentation.
• Coordinates pre-employment requirements, including background screenings, reference checks, and other applicable clearances.
• Supports new-hire processing and ensures required employment documentation is completed and retained appropriately.
• Assists with seasonal staffing and international employee onboarding, as applicable.
• Coordinates new-hire onboarding, orientation schedules, and required documentation.
• Ensures new employees receive applicable policies, employee handbook materials, benefits information, and required forms.
• Tracks completion of onboarding requirements and mandatory training.
• Serves as an initial point of contact for routine employee questions and refers complex or sensitive matters to the HR Director.
• Assists with employee communications, recognition programs, engagement initiatives, and workplace events.
• Documents employee concerns appropriately and escalates matters involving harassment, discrimination, retaliation, safety, or other significant employee relations issues.
• Assists employees with benefits enrollment, qualifying life events, and general benefits questions; coordinates documentation with the benefits broker and providers.
• Supports payroll administration by coordinating employee data, timekeeping information, and employment changes with the appropriate personnel.
• Maintains accurate employee files, personnel records, acknowledgments, and required HR documentation.
• Coordinates mandatory training and compliance courses; maintains training records and monitors completion deadlines.
• Assists with workplace conduct, safety, harassment prevention, service excellence, and professional development training.
• Assists with maintaining current HR policies, procedures, forms, and employee communications.
• Supports employment eligibility verification and timely completion of required documentation.
• Maintains organized and confidential records for audits, internal reviews, and record-retention requirements.
• Prepares HR correspondence, reports, spreadsheets, presentations, and other materials as needed.
• Assists with HR projects, employee meetings, special events, and department initiatives.
• Performs other appropriate tasks assigned by the Director of Human Resources / Senior Director of People & Culture. Licenses and Special Requirements
• Human Resources certification or completion of an HR Generalist program preferred.
• Must maintain confidentiality and handle sensitive employee information in accordance with Club policies and applicable law. Physical Demands and Work Environment
• Ability to sit for prolonged periods and use a computer, telephone, and standard office equipment.
• Ability to stand, walk, and move throughout the Club as needed to support employees and departmental operations.
• Ability to occasionally lift or carry office materials and supplies.
• Work is performed primarily in an office environment within a private club setting, with interaction across Club departments.
• Occasional flexibility in working hours may be required to support onboarding, employee events, training, or operational needs.
• Ability to perform essential job functions with or without reasonable accommodations Qualifications: