Executive Assistant

Job Title: Executive Assistant to CEO Company: Sioniq About the Role We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the CEO at Sioniq. This role requires exceptional multitasking ability, strong communication skills, and a high level of discretion. The ideal candidate will play a critical role in ensuring the CEO’s day-to-day operations run smoothly and efficiently.

Key Responsibilities

1. Calendar & Schedule Management Manage and optimize the CEO’s calendar, including meetings, appointments, and priorities Coordinate internal and external schedules, ensuring efficient time allocation
2. Meeting Coordination & Scheduling Schedule, organize, and prepare for meetings Draft agendas, capture minutes, and track action items Ensure timely follow-ups on decisions and deliverables
3. Task Management & Follow-ups Track key tasks, deadlines, and projects across teams Proactively follow up with stakeholders to ensure completion Act as a bridge between the CEO and internal teams
4. Communication Management Manage emails, calls, and other communications on behalf of the CEO Draft, review, and send professional correspondence Serve as a point of contact for internal and external stakeholders
5. Reporting & Documentation Prepare reports, presentations, and summaries for the CEO Maintain organized records, documents, and files Support data tracking and reporting processes
6. Travel & Event Coordination Plan and manage travel arrangements (flights, accommodation, itineraries) Coordinate internal events, meetings, and external engagements
7. AI Tools & Productivity Enablement Utilize AI tools to enhance productivity, scheduling, reporting, and communication Identify opportunities to automate workflows and improve efficiency Qualifications & Skills Bachelor’s degree in Business Administration or related field 2–5 years of experience as an Executive Assistant or similar role Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency in MS Office / Google Workspace Familiarity with AI tools and productivity software High level of discretion and confidentiality Ability to work in a fast-paced, dynamic environment Preferred Traits Proactive and detail-oriented Strong problem-solving mindset Ability to prioritize and multitask effectively Tech-savvy with a willingness to learn new tools Why Join Sioniq? Work closely with leadership and gain strategic exposure Dynamic and growth-oriented environment Opportunity to leverage cutting-edge tools including AI