Accounting Specialist

Job Summary

We are seeking a detail-oriented and organized Accounting Specialist to join our Accounting team. The Accounting Specialist will be responsible for supporting day-to-day accounting operations, maintaining accurate financial records, and ensuring compliance with company policies and accounting standards. This role requires strong analytical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Essential Functions

Process bi-weekly payroll by preparing, reviewing, and validating payroll data; process employee payments through direct deposit and printed checks; and maintain payroll records, including vacation accruals, sick leave, holiday pay, payroll reconciliations, etc. Reconcile and prepare employee insurance and benefits invoices.

Update and reconcile the ADP and ABILA payroll files Record financial transactions by preparing and posting journal entries to the general ledger and maintaining accurate accounting records and supporting documentation. Perform monthly bank, general ledger, and account reconciliations; research and resolve discrepancies; and assist with month-end and year-end closing activities by preparing journal entries, reconciliations, and supporting work papers.

Reconcile Cash and Credit Card transactions to accounts receivable transactions Process accounts payable transactions, including reviewing, date-stamping, and entering vendor invoices; verifying supporting documentation; processing vendor, utility, employee reimbursement, and internal check payments; preparing check runs; and recording month-end expense accruals.

Review printed checks for accuracy, prepare electronic and manual payments for distribution, maintain vendor files and the accounts payable master file, reconcile vendor statements. Maintain organized accounts payable records and investigate invoice and payment discrepancies by coordinating with internal departments and vendors to resolve issues and implement appropriate corrective actions.

Prepare 1099’s and W2 at year end. Prepare financial statements, management reports, grant reimbursement requests, grant reports, and other financial documentation to support organizational operations and funding requirements. Support departmental, program, grant, and organizational budgeting processes by compiling, analyzing, and reporting financial and operational data to assist with planning and decision-making.

Assist with internal and external financial, operational, and grant audits by preparing schedules, reports, reconciliations, and supporting documentation. Ensure compliance with Generally Accepted Accounting Principles (GAAP), organizational policies, grant requirements, and applicable federal, state, and local regulations.

Identify accounting discrepancies, recommend and implement process improvements to strengthen internal controls and operational efficiency, and assist the Accounting Manager and Chief Financial Officer with financial reporting, special projects, and other accounting and administrative duties as assigned. ADDITIONAL REQUIREMENTS: Performs other related duties as assigned.

Knowledge, Skills and Abilities: Working knowledge of accounting principles and practices related to General Ledger, Accounts Receivable, Accounts Payable, Payroll, Cash Management, and financial reporting. Strong understanding of Generally Accepted Accounting Principles (GAAP) and internal accounting controls. Experience with month-end and year-end closing processes, account reconciliations, and financial reporting.

Proficiency with accounting software Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Word and other Microsoft Office applications. Ability to accurately research, compile, analyze, and interpret financial, accounting, and payroll data. Strong mathematical, analytical, and problem-solving skills with exceptional attention to detail and accuracy.

Ability to prepare and maintain accurate financial records, reports, and supporting documentation. Excellent organizational, time management, and multitasking skills with the ability to meet deadlines and manage competing priorities. Strong verbal and written communication skills with the ability to interact professionally with employees, vendors, auditors, funding agencies, and other internal and external stakeholders.

Demonstrated ability to maintain strict confidentiality and exercise discretion when handling sensitive financial, payroll, and personnel information. Ability to work independently while contributing effectively as a collaborative member of a team. Proficiency in using standard office equipment, including calculators, copiers, scanners, and other office technology.

Ability to type, keyboard, and use a 10-key calculator accurately and efficiently. Commitment to providing exceptional customer service and representing the mission, vision, and values of Centro San Vicente with professionalism and integrity.

Minimum Qualifications

Bachelors Degree in Accounting, Finance or Business Administration preferred Two (2) or more years of progressively responsible accounting, bookkeeping, or payroll experience preferred preferably in a healthcare environment