Administrative Assistant to Elementary Principal

Position: Administrative Assistant to Elementary Principal, Category II, 12 months Midland Elementary School Effective Date(s): January 1, 2026 through June 30, 2027 Employment Terms: Full-time 12-month position, tenure track Eligible for health insurance benefits Position associated with the terms and conditions of the Negotiated Agreement between the Paramus Association of Administrative Assistants (PAAA) and the Board of Education.

Job Goal(s): To provide high-quality administrative and organizational support to the Principal while contributing to the efficient operation of the school, maintaining accurate and confidential records, facilitating effective communication, and providing exceptional service to students, families, staff, and the school community.

Qualifications

High school diploma or equivalent. Prior administrative, clerical, or office experience. Strong written and verbal communication skills. Excellent organizational and time-management skills. Ability to prioritize tasks and meet deadlines. Proficiency with Google, Microsoft, and Genesis preferred. Familiarity with student information systems and school administrative procedures preferred.

Ability to maintain confidentiality and exercise appropriate judgement. Ability to work effectively with children, families, educators, administrators, and community members.

Responsibilities

Administrative Support: Provide daily administrative and clerical support to the Principal and school administration. Manage the Principal's calendar, appointments, meetings, and schedules. Prepare correspondence, reports, memos, presentations, and other school documents. Organize and maintain electronic and paper records in accordance with district policies.

Prepare materials and agendas for staff meetings, parent meetings, and school events. Assist with school forms, registrations, attendance records, and other administrative documentation. Monitor incoming mail, email, phone calls, and other communications and direct them appropriately. Maintain office supplies and assist with ordering materials as needed.

Communication and Customer Service: Serve as a welcoming and professional first point of contact for students, parents/guardians, staff, visitors, and community members. Respond to routine inquiries and provide accurate information regarding school procedures, schedules, events, and policies. Communicate professionally with families while maintaining appropriate confidentiality.

Assist with parent/guardian communication and scheduling as directed by the Principal. Maintain positive and respectful relationships with students, families, staff, and district personnel. School Operations: Assist the Principal with the coordination of daily school operations. Support school-wide events, assemblies, meetings, conferences, and special programs.

Assist with emergency procedures and school safety communications as directed. Coordinate schedules and logistics for meetings, visitors, and school activities. Assist with student records and other administrative processes while following district procedures and applicable regulations. Support substitute coverage, staff schedules, and other operational needs as assigned.

Work collaboratively with teachers, support staff, counselors, nurses, district offices, and other school personnel. Other Duties as Assigned: Other duties may be assigned based on the needs of the department. Skills and Abilities: Exceptional organization and attention to detail. Strong interpersonal and customer-service skills.

Excellent written and verbal communication. Ability to remain calm and professional in a fast-paced environment. Ability to handle confidential information with discretion. Strong problem-solving and decision-making skills. Flexibility and willingness to assist with changing priorities. Ability to establish positive relationships with students, families, and staff.

Commitment to supporting an inclusive, welcoming, and student-centered school environment. Salary: Starting salary of $49,065 Placement on the Paramus Association of Administrative Assistants (PAAA) Salary Guide for 2026-2027, Secretary Category III Salary Guide, in accordance with experience and related qualifications.

Application: Qualified applicants interested in this position are invited to apply online via Applitrack at: https://www.applitrack.com/paramus/onlineapp/default.aspx Applications may be reviewed on a rolling basis and the position may be filled prior to the closing date.

Requirements

1. New Jersey resident or willingness to relocate
2. Controlled substance testing and successful completion of criminal history background check are required of all applicants offered employment. Evaluation: Performance of this job will be evaluated in accordance with the provisions of the Agreement between the Board of Education and the Paramus Association of Administrative Assistant. Click here to view job descriptions available on the district's website. AA/EOE