Human Resource Specialist

Duties and other assigned tasks and responsibilities are designed to meet CCPHC’s mission of delivering the essential public health services of prevention, promotion and protection to the communities of Clay County, as well as a response to the CCPHC Strategic Plan. The plan outlines our desired future and answers the questions where we want to be in the future and how do we get there.

The plan is available on the Intranet, and goals assigned to staff will be linked in annual employee performance goals. SUMMARY The Human Resources Specialist is responsible for performing administrative duties within the Operations Team, including but not limited to assisting with human resources processes and general agency-related activities as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. (Other duties may be assigned.) Supports the human resources program by carrying out assigned activities related to recruitment, retention, selection, satisfaction, work environment, learning and development, performance management and benefit administration Supports the Board of Trustees, human resources and the organization with administrative activities including transcribing minutes, distilling, and organizing information, research, analyzing data and reporting Performs activities in an accurate, timely and confidential manner, such as but not limited to filing, creating professional word documents and basic spreadsheets, proofreading, data entry, troubleshooting and ordering Interacts effectively with staff, management and vendors as assigned to ensure compliance with applicable regulations and CCPHC policy & procedure Participates in development of, updates and organizes agency policy and procedures as assigned Attends Board of Trustee meetings each month, recording accurate and concise meeting minutes Maintains hard copy and electronic personnel, Board of Trustee, purchasing, contracts and other general agency files in an accurate, organized and confidential manner to ensure proper record retention Maximizes office productivity through proficient use of appropriate software applications Uses and serves as subject matter expert to management for copier, fax machine, postage machine and other office equipment Proactively provides feedback for improvements that improve quality, efficiency, cost savings, productivity, systems, and/or procedures Maintains accurate, organized work records, documents and files Maintains strict confidentiality; adheres to all HIPAA guidelines/regulations Reports for special assigned duties during a public health emergency, if applicable PUBLIC HEALTH CORE COMPETENCIES Analytical/Assessment Skills Contributes to assessments of community health status and factors influencing health in a community Uses information technology in accessing, collecting, analyzing, using, maintaining, and disseminating data and information Identifies quantitative and qualitative data and information that can be used for assessing the health of a community Applies ethical principles in accessing, collecting, analyzing, using, maintaining, and disseminating data and information Policy Development/Program Planning Skills Describes implications of policies, programs, and services Gathers information that can inform options for policies, programs, and services Implements policies, programs, and services Applies strategies for continuous quality improvement Describes how public health informatics is used in developing, implementing, evaluating, and improving policies, programs, and services Communication Skills Facilitates communication among individuals, groups, and organizations Solicits input from individuals and organizations for improving the health of a community Conveys data and information to professionals and the public using a variety of approaches Suggests approaches for disseminating public health data and information Cultural Competency Skills Describes the effects of policies, programs, and services on different populations in a community Community Dimensions of Practice Skills Recognizes relationships that are affecting health in a community Collaborates with community partners to improve health in a community Engages community members to improve health in a community Describes the programs and services provided by governmental and non-governmental organizations to improve the health of a community Public Health Sciences Skills Describes the scientific foundation of the field of public health Describes how public health sciences are used in the delivery of the 10 Essential Public Health Services Describes evidence used in developing, implementing, evaluating, and improving policies, programs, and services Retrieves evidence from print and electronic sources to support decision making Financial Planning and Management Skills Describes the structures, functions, and authorizations of governmental public health programs and organizations Adheres to organizational policies and procedures Contributes to development of program budgets and provides information for funding proposals Uses evaluation results to improve program and organizational performance Motivates colleagues for the purpose of achieving program and organizational goals Uses performance management systems for program and organizational improvement Leadership and Systems Thinking Skills Incorporates ethical standards of practice into all interactions with individuals, organizations, and communities Describes public health as part of a larger inter-related system of organizations that influence the health of populations at local, national, and global levels Describes ways to improve individual and program performance Participates in professional development opportunities QUALIFICATIONS A high school diploma or general education degree (GED) is required; an Associate or Bachelor’s Degree in a related field is preferred Two years of administrative experience, proficiency in Microsoft Word and Outlook - and working knowledge of Microsoft Excel - is required Excellent written and oral communication, computer, organizational, time management, ability to work independently and attention to detail skills are required Experience in human resources is preferred With support from the Health Center, obtain at minimum the Associate Professional in Human Resources ( aPHR ) certification within one year of hire PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions While performing the duties of this job the employee is frequently required to sit, stand, walk, talk, hear and use hands to perform office work The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds Specific vision abilities required by this job include close vision and color vision WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions The noise level in the work environment is usually moderate