Circuit Court - Court Reporter

Department: Circuit Court FLSA Status: Non-Exempt Classification/Level: Office Support, PG-07 Date: 04/2023 Under the direction of the Court Administrator, the Court Reporter is responsible for properly recording and reporting all court proceedings and preparing and maintaining related exhibits, dockets, and transcripts.

The Court Reporter also serves as judicial secretary to Judicial Officers of Allen County Circuit Court. This is an employee-at-will position.

ESSENTIAL FUNCTIONS

Responsible for utilizing the For the Record (FTR) Multi Channel Audio system to monitor, record, and archive courtroom proceedings. Utilizes the Odyssey and Quest Case Management Systems to complete case processing duties. Updates chronological case summaries and notifies appropriate parties of court entries, rulings, and additional hearings.

Assures accurate and timely preparation of transcript requests received from the Judge and private parties for review by the Indiana Court of Appeals as well as for private review. Marks, logs, identifies, and secures all exhibits admitted into evidence. Returns and/or disposes of evidence as prescribed by Indiana Supreme Court.

Assists Judge with maintaining court operations, including updating and coordinating Judge’s schedules, compiling and reporting statistics, preparing and processing jury instructions, and maintaining and filling all tapes, notes and reports as directed. Answers the telephone, determines the nature of the call, provides information and assistance, and refers the caller to a Judge or other personnel or department when appropriate.

Welcomes and assists office visitors. Assists Judge with training clerks regarding court operations and proceedings. Types sentencing, disposition, and miscellaneous orders as directed by the Judge. Completes special duties according to specialization or assigned area of responsibility, including, but not limited to, Bailiff functions, training co-workers in new computer systems, preparing standard forms, and performing case research.

Works extended and irregular hours for trials, when necessary, to ensure proper and timely preparation of transcripts and related court requirements. Utilizes Odyssey File and Serve to process daily criminal, civil, and domestic relations envelopes. Utilizes Incite to input Abstracts, No Contact Orders, and Protective Orders into the Protective Order Registry.

Serves as confidential employee to assigned Judicial officers. Responsible for completing all management directives. Performs all other duties as assigned, including overtime as required.

REQUIREMENTS

Associate’s Degree in Paralegal Studies or related field preferred and one-year experience working with the Allen County legal system Thorough knowledge of Allen County legal and court systems, including legal terminology and official court policies, practices, and standard procedures Paralegal experience preferred Working knowledge of related social government and law enforcement agencies REQUIREMENTS (continued): Knowledge of English grammar, spelling, and punctuation Ability to type with speed and accuracy of at least 55 WPM Ability to, operate a variety of standard office equipment, including, but not limited to telephone, typewriter, transcriber, recording equipment, copier, and computer terminal and printer Ability to operate computerized case management and scheduling system Ability to work under minimal supervision and accurately complete duties amidst frequent interruptions, distractions, and pressure from formal deadlines Ability to accurately maintain department files, tapes, and court notes Ability to maintain strict confidentiality of all department records and information Willingness and ability to work irregular and extended hours Ability to use Microsoft Office and other computer related software PERFORMANCE EXPECTATIONS: The Court Reporter performs work that is broad in scope and involves many variables when assisting the Judge with maintaining court operations.

Judgment is needed to ensure accurate and timely preparation of transcript requests received from the Judge and private parties for review by the Indiana Court of Appeals as well as for private review. RESPONSIBILITY: The Court Reporter applies standardized practices when recording and preserving courtroom proceedings and log notes.

Work is reviewed for adherence to instructions and soundness of judgment. PERSONAL WORK RELATIONSHIPS: The Court Reporter maintains frequent contact with Court and other County employees, other judges, elected officials, the Division of State Court Administration, Indiana Judicial Center, National Center for State Courts and other court related agencies.

WORKING CONDITIONS: The Court Reporter works in a standard courtroom and office setting with frequent sitting and the ability to move about freely. Some lifting of up to twenty pounds, bending, and reaching overhead, with very frequent typing, attention to detail, monitoring equipment, proofreading and frequent detailed inspection exists.

SUPERVISION: None LICENSING: None IMMEDIATE SUPERVISOR: Court Administrator HOURS: 8:00 am – 4:30 pm and as needed; 37.5 hrs Please complete the application accurately and thoroughly. A resume is optional. Remember to save and submit your application. If applying for multiple positions, submit a separate application for each one.

You'll receive an email confirmation once your application is received. Due to the high volume of applications, further communication will only occur if you're selected for an interview. We are an Equal Opportunity Employer (EEO). Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws.

Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.