Coordinator ll Hybrid

Coordinator II Full time; Non-Exempt; 37.5 hours/week; overtime as required. Location; Lake Zurich, IL, US Department: Pre-Foreclosure/Default Administration Dovenmuehle Mortgage, Inc. (“Dovenmuehle”) is the leading mortgage subservicing firm in the United States with several hundred financial institution clients nationwide.

General Description: Provides administrative and customer/client support to assigned department or team.

Essential Functions

Set up, prepare and/or update assigned documents, files, databases according to departmental procedures. Receive and respond to inquiries or requests for information from internal partners and external agencies or vendors. Review documents, reports, presentations, files, and other written materials for accuracy and completion.

Prepare and maintain timelines and task assignments for assigned projects. Prepare, assemble, or proofread correspondence. Answer calls/emails from clients or customers, researching and resolving issues as appropriate. Facilitate the request and receipt of needed research or deliverables from other departments. Update and maintain tasks and activities in required databases.

Ensure all documentation is completed or updated timely and accurately and is scanned, logged, filed, stored, or preserved in accordance with organizational guidelines. Run and analyze reports as required to ensure integrity of information and completion and accuracy of data. Track incoming and outgoing documents and correspondence to ensure timely receipt to intended parties.

Compile documents from various databases to complete time sensitive compliance audits. Mentor and Train Coordinators I. Monitor and ensure suspense funds are processed timely. Monitor and track the resolution of complex title issues on loans. Ensure delinquent taxes and liens are paid timely and the client’s lien position is not compromised.

Communicate via writing, phone, and case management systems with law firms, clients, GSE’s, and internal departments. Approve or deny additional attorney fees as requested. Audit the reporting of foreclosure sales and receipt of 3 rd party funds. Complete the rescission of foreclosure sales. Successfully complete annual regulatory compliance training.

Additional duties as assigned. Required Qualifications: College Degree or equivalent work experience. 3+ years providing administrative support in a fast-paced environment. 1+ years’ experience in mortgage servicing, real estate, or applicable field. Strong PC skills, including Microsoft applications and loan servicing platforms.

Good writing skills, including spelling, grammar, sentence composition, and proofreading. Effective verbal and written communication skills with demonstrated ability to interact in a positive and professional manner at all times with all levels of both internal and external audiences. Ability to handle confidential information with discretion and professionalism.

Ability to effectively multi-task and prioritize duties in support of multiple simultaneous projects. Preferred/Other Qualifications: Ability to work independently. Highly motivated and organized.

Benefits

Medical, Dental, Vision, Wellness, Flexible Spending Account, Employee Assistance Program and more. Employer paid Life Insurance, Short Term Disability, and Long-Term Disability. 401 (K) Plan with company match Paid Vacation, Sick, Personal and Holidays Physical Demands and Work Environment: The employee must be comfortable in either an on-site office setting, or a quiet, designated work from home space that is free from distractions and noise.

The employee is regularly required to communicate (give/receive) information through multiple methods of communication with clear understanding from others. Must be able to exchange accurate information in these situations. The employee must be able to remain in a stationary position and or move about the organization or remote office.

The employee is frequently required to stand or walk (or otherwise move through the organization); sit; use hands to type, write, handle, or feel and reach. May occasionally climb or balance; stoop, kneel, or crouch; or lift and/or move up to 25 lbs. Employees may be required to type and utilize a computer for long periods of time.

The employee may be required to frequently operate a standard variety of office equipment including computers, calculators, copy machine, computer printer and phones. The noise level, if working on-site, is usually moderate and typical of an office environment. In accordance with applicable disability laws, Dovenmuehle works with applicants and employees to make reasonable accommodations to the job or work environment when doing so will enable an employee with a qualified disability to satisfactorily perform the essential functions of the job.