Finance and HR Associate

Boston Renaissance Charter Public School is seeking a detail-oriented and dependable Finance and HR Associate to support the daily financial operations of the Business Office. This full-time role plays a key part in maintaining accurate financial records, supporting purchasing and accounts payable processes, and ensuring compliance with school policies and procedures.

Working under the direction of the Chief Financial Officer and HR Director, the Finance and HR Associate provides administrative and accounting support to the HR and Business Office. The position assists with the accurate and timely filing, processing, recording, and reconciliation of the school’s financial transactions, including purchasing, accounts payable, accounts receivable, recordkeeping, grant management, auditing, compliance, and general Business Office operations.

The successful candidate will maintain a high level of accuracy and confidentiality while providing professional and responsive service to staff, vendors, and other members of the school community. The individual must be able to work independently, prioritize multiple responsibilities, and function effectively as a member of the Business Office team.

The individual will also have a desire to be part of the BRCPS community in its entirety. Organizational Relationship This position reports to and is evaluated by the Chief Financial Officer.

Duties and Responsibilities

The duties and responsibilities listed below illustrate the types of work that may be performed. The omission of a specific duty does not exclude it from the position if the work is similar, related, or a logical assignment to the position. Purchasing Receive and review purchase order requisitions for completeness and approval.

Create purchase orders in the accounting software and submit them to vendors. Respond to inquiries from vendors and staff regarding invoices, purchase orders, payments, and account balances. Maintain purchasing records and documentation. Provide user support for Amazon, WB Mason, School Specialty, Staples, and other large vendor accounts.

Accounts Payable Receive and review invoices and match them with purchase orders and supporting documentation, such as packing slips. Enter invoices into the accounting system and prepare weekly bills for approval and payment. Assist with resolving invoice and purchasing discrepancies. Maintain accurate vendor records, including tax documentation, payment information, and annual Form 1099 reporting.

Accounts Receivable Prepare deposits and supporting documentation. Compliance and Grants Oversee grant revenues, expenditures, reimbursement requests, drawdowns, and required state and federal reporting. Assist with annual independent audits and preparation of required supporting documentation. Prepare and coordinate end-of-year reporting, ensuring accurate reconciliation and analysis of expenditures.

Recordkeeping and General Business Office Support Maintain the school’s accounting records in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) standards, Massachusetts Department of Elementary and Secondary Education (DESE) regulations, and district policies.

Perform accurate and timely financial data entry. Create and maintain organized electronic and paper financial records and supporting documentation for the Business Office. Assist with monthly and quarterly financial reporting and reconciliations. Maintain complete records for audits, public reporting, grant requirements, and year-end financial closeout.

Review financial reports for accuracy and identify discrepancies requiring correction or further investigation. Prepare journal entries and reconcile general ledger accounts. Reconcile bank accounts and credit card statements. Assist with other Business Office duties, special projects, and related responsibilities as assigned.

HR Related Functions Perform Criminal Offender Record Information (CORI) checks. Maintain organized and confidential staff files and related documentation. Assist with system setup for new staff.

Qualifications

Bachelor’s degree in Accounting, Finance, or Business preferred. Minimum of two years of accounting or bookkeeping experience; charter school or nonprofit experience preferred. High proficiency in Excel or Google Sheets and QuickBooks. Prior experience with ADP.

Pay Range

65,000-75,000