Sales Administrative Executive (Contract)

Our Craft Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal premium rum from the Dominican Republic. Edrington also has a strategic partnership with No.

3 London Dry Gin. Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive. Our Blend of Benefits 16 days annual leave, 10 days paid sick leave, plus 4 giving more volunteer days.

24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing. Embrace work-life harmony with 50:50 hybrid working. Experience our exceptional brands with a employee purchase. Embrace Excellence To provide one-year administrative and operational support to the Sales team, ensuring efficient execution of sales processes, customer-related administration, reporting, and commercial operations.

The role serves as a key coordinator between Sales, Finance, Supply Chain, and external stakeholders to support business effectiveness and operational excellence. Make an Impact Sales Administration Support

• Provide day-to-day administrative support for the Sales team.
• Prepare and maintain sales reports, presentations, and commercial documentation.
• Assist in customer account administration and related documentation management.
• Coordinate internal approval processes and document filing.
• Maintain accurate records and databases for commercial operations. Travel & Meeting Coordination
• Arrange travel, accommodation, transportation, and logistics for internal employees and visitors.
• Coordinate meeting schedules, meeting room bookings, and event logistics.
• Support organization of sales meetings, conferences, and business reviews.
• Responsible for organizing, filing, and photocopying invoices for travel and entertainment expense reimbursement. Finance & Documentation Support
• Process invoices, payment requests, expense claims, and reimbursement documentation.
• Coordinate with Finance to ensure timely and accurate submission and tracking of commercial expenses.
• Support budget tracking and administrative documentation as required. Data & Reporting Support
• Consolidate sales data and prepare regular reports.
• Maintain commercial databases and supporting documentation.
• Assist with data collection and reporting for business reviews and management meetings. Cross-functional Coordination
• Liaise with internal departments including Finance, HR, Supply Chain, and Customer Service.
• Follow up on action items and support completion of operational requests. Your Talent and Skills
• University diploma or equivalent. - 3 years of sales assistant experience.
• Knowledge of Microsoft Office and data analytics.
• Duties require professional verbal and written communication skills and the ability to type 50 wpm. A Place For Everyone We’re proud of our inclusive culture – where unique experiences, ideas and perspectives are celebrated. We want everyone to feel respected and empowered to contribute to our success. Get involved. From colleague networks like Balance, Pride and Kick-Start to inclusion allies and DE&I champions, we encourage our people to be curious, get involved and help us make change happen.