Accounting Specialist

Accounting Specialist

JOB SUMMARY:

The Accounting Specialist oversees the full cycle of payables, receivables, vendor management, payroll coordination, and financial reporting across multiple company entities. This role ensures accurate financial processing, compliance with required documentation, and timely communication with vendors, employees, and leadership. By managing credit card activity, payroll reporting, intercompany allocations, and all incoming/outgoing payments, this position plays a key role in maintaining streamlined financial operations and supporting the company's overall fiscal health.

ESSENTIAL FUNCTIONS:

Vendor & Payables Management

• Manage all vendor accounts across 22 company entities
• Verify all vendor documentation and legal compliance requirements
• Process payments accurately and on schedule
• Maintain records for E&O billing, ensure correct entries, and follow up on outstanding balances
• Prepare and send weekly upcoming payables reports to the COO and Finance Manager

Accounting & General Ledger

• Enter AP and AR transactions into the general ledger
• Complete monthly intercompany allocation entries
• Produce ad hoc financial reports as requested
• Manage employee reimbursements, including review, approval routing, payment processing, and reporting

Credit Card Administration

• Oversee company credit cards, including monitoring and researching spending
• Ensure all transactions are coded to the correct general ledger accounts
• Communicate with cardholders to collect receipts or clarify charges

Payroll Coordination

• Assist with employee onboarding related to payroll setup
• Manage payroll processing tasks and maintain accuracy for each cycle
• Generate payroll reports for every pay period

Accounts Receivable

• Process deposits and track all incoming payments
• Follow up on outstanding receivables to ensure timely collection

Please Note: This is a full time, in-person position. Remote work is not available.