Receptionist / Office Administrator

We are seeking a professional, organized, and dependable Receptionist/Office Administrator to support our Irvine office. This individual will manage the front desk, welcome visitors, assist employees, and help ensure that daily office operations run smoothly.

Key Responsibilities

• Greet visitors, answer and direct incoming calls, and provide a welcoming, professional front-desk experience.
• Manage incoming/outgoing mail and shipments; coordinate with building management and office vendors as needed.
• Maintain conference rooms, common areas, and the office kitchen; monitor and order supplies, snacks, and beverages.
• Coordinate conference room scheduling and assist with meeting preparation, including ordering lunches and refreshments.
• Provide administrative support to executives and team members, including filing, scanning, data entry, and document preparation.
• Handle additional administrative tasks as assigned, as responsibilities may shift based on daily office needs.

Requirements

• Previous receptionist, office administration, or customer service experience preferred.
• Professional, friendly, and dependable, with excellent communication skills and comfort interacting with senior executives.
• Strong organizational skills and attention to detail; able to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Outlook, Word, Excel, and Teams.
• Able to maintain confidentiality and exercise good judgment.
• Reliable transportation and consistent attendance required.

Benefits

• Competitive base salary of $75,000–$95,000 commensurate with experience plus annual bonus
• Comprehensive benefits package including health, dental, and vision insurance.
• Retirement savings plan with employer match.
• Paid time off and holidays.
• Opportunities for professional development and career advancement within a growing company.