Recruiting Operations

Who We Are Endex builds AI agents that handle complex, end-to-end work for the world's most demanding teams. Today we're deployed across leading financial institutions and Fortune 500 companies, embedded in the tools and workflows they rely on. We operate at the frontier of agentic knowledge work, partnering closely with top AI research labs and backed by the OpenAI Startup Fund.

We're on a mission to build the most capable digital coworker in the world.

About the Role

New York City (Primary), Denver, Chicago, Singapore (APAC), London, San Francisco, Austin, Los Angeles Commitment: 5 Days In-Person We're looking for someone who can keep hiring organized while making the experience better for candidates and interviewers. In Recruiting Operations at Endex, you'll own the systems and coordination behind recruiting.

You'll support recruiters with reliable scheduling, clean records and maintained workflows while hiring teams own assessment decisions. Your Key Responsibilities

• Own Recruiting Systems: Maintain Ashby workflows, templates, integrations and data quality so the system reflects how the team actually hires.
• Improve Interview Operations: Coordinate scheduling practices, interviewer capacity, training materials and timely feedback collection.
• Protect Candidate Experience: Make communications, instructions and next steps clear.
• Build Decision-Ready Reporting: Track funnel conversion, time in stage and recruiting capacity, then investigate the bottlenecks behind the numbers.
• Build Repeatable Operations: Document workflows and remove recurring administrative friction.

What We're Looking For

• Recruiting Coordination Experience: You've supported hiring or another detail-heavy people process.
• Strong Organization: You manage changing calendars and commitments reliably.
• Systems Curiosity: You can learn ATS configuration and investigate process issues.
• Discretion: You handle candidate and internal information carefully.
• Hands-On ATS Experience: You can configure an applicant tracking system, test an automation and improve process consistency without losing candidate context.

Nice to Have

• Ashby experience
• Experience supporting technical recruiting
• Experience with Ashby administration, recruiting analytics and interviewer enablement Full-Time Benefits
• Health & Dental Insurance
• Monthly Wellness Stipend - 401K Matching