Secretary to the Dean

Qualifications

High school diploma Must be well organized and able to work under pressure Must be able to work independently with no supervision and able to manage multiple priorities Must possess strong problem-solving skills Must be an excellent communicator, both oral and written Must be personable, punctual, and professional in actions and appearance Technology Skills Required: Google Workspace and Student Information System (Power.

School) Must complete and clear all Indiana background check requirements for school personnel. Must complete and clear drug screen. Duties: Serve as a first point of contact for all visitors and students in the dean’s office Engage with visitors and students in a professional, welcoming, and effective manner Support students in a calm, respectful, and professional manner while upholding school expectations Answer dean’s office phone calls Direct phone calls to appropriate staff members/departments Translate for Spanish-speaking guests Assist with translations (written and verbal) throughout the building Assist with daily operations and needs in the dean’s office Manage dean’s office operations, including student sign-in/out, communication with staff, scheduling, emails, and calls Maintain accurate student discipline records, behavior logs, and documentation in Power.

School Prepare, distribute, and file discipline notices, letters, and reports Schedule student conferences, parent meetings relating to student services (discipline and attendance) Organize and maintain confidential student records in compliance with FERPA Coordinate and provide student passes for the dean’s office Assist with coordination of detentions, suspension, alternative placements, and restorative practices as directed Support attendance monitoring, documentation, and communication as assigned Assist with tracking consequences, interventions, and administrative follow-up Coordinate with dean, principals, counselors, teachers, social workers, and support staff regarding student services Assist with crisis situations by following school safety protocols and administrative direction Complete State Reporting Discipline Report (ISS/OSS) and other reports as assigned Other duties as assigned