Parts Executive

Job purpose: To ensure effective control on Inventory, Parts margin, Documentation accuracy, workshop store, special tools and equipment’s, manuals etc.

Job responsibilities

Sourcing parts & consumables on better price and maintain profitable margin. Maintain accurate stock levels by promptly issuing the items on job cards. Maintain 5S in parts department Perform monthly cycle count and keep accurate stock levels Provide parts estimation to workshop ( SA /Forman) in minimum TAT. Supply parts to technician in minimum TAT.

Verify parts bills and ensure only genuine parts are received in stock. Ensure the Genuinity of the purchased parts.( Used & New) Negotiate best price from supplier and maintain healthy relationship with all stakeholders. Coordinate with registered suppliers and supply parts to workshop in minimum TAT. Ensure correct documentation of all necessary documents in line with Autotrust SOP Ensure the computerized Bills and VAT compliance.

Ensure prompt submission of required documents to finance and keep acknowledgments for future references. Assist supplier for any payment delays liaising with Finance department. Part number creation to comply with SOP guidelines for new and used Guidelines & Process Adherence 100% Supply TAT New parts ( 12 HRS) Supply TAT Used parts ( 12 HRS) Supply TAT Consumables ( Within 48 HRS) Educational Qualification Degree/3-year Diploma in Automobile/Mechanical Engineering Work Experience 3 to 5 years’ experience in Auto W/S store management/Automobile dealer/Workshop Competencies Parts Sourcing & Cost Control: Sources genuine parts and consumables at optimal cost, ensuring profitability, margin control, and supplier negotiation.

Inventory & Stock Accuracy: Maintains accurate stock levels through timely issuance, cycle counts, 5S standards, and strict SOP compliance. Operational Efficiency & TAT Management: Delivers fast and accurate parts estimation and supply to workshop teams within defined turnaround times. Compliance & Documentation Management: Ensures correct documentation, VAT compliance, system accuracy, and coordination with finance and suppliers.

Languages English