Director of Facilities Management

Job Title: Director of Facilities Management Pay Schedule: Superintendent's Cabinet Scale FLSA Status: Exempt Reports to: Assistant Superintendent of Operations JOB SUMMARY The Director of Facilities Management provides strategic leadership, administrative oversight, and operational direction for the district's physical infrastructure, encompassing 40 academic facilities, a central office administrative building, and a warehouse facility, serving approximately 25,000 students.

This role ensures all facilities are safe, clean, energy-efficient, and structurally optimized to support student achievement. Additionally, the Director oversees the public and community use of all school properties and grounds. ESSENTIAL JOB FUNCTIONS Operations & Preventative Maintenance Direct the routine, emergency, and preventative maintenance programs for all structural, mechanical, electrical, and HVAC infrastructure.

Oversee the district's Computerized Maintenance Management System (CMMS) to track work orders, analyze equipment lifecycles, and measure staff productivity. Oversee the upkeep of all district acreage, including parking structures, playgrounds, and specialized athletic facilities/complexes. Capital Planning & Project Management Formulate and implement the district's 10-year Educational Facilities Master Plan (EFMP) and 6-year Capital Improvement Plan (CIP) to address deferred maintenance across the 40-building portfolio.

Oversee requests for proposals (RFPs), evaluate competitive bids, and manage third-party architects, general contractors, and construction managers in strict compliance with public education bidding laws Direct all phases of capital improvement from conceptual design and engineering through construction, final commissioning, and building occupancy.

Manage the physical move-in processes and ensure facility maintenance staff are fully trained on new building technologies and equipment warranties before structures are populated by students and staff. Financial, Safety, & Regulatory Compliance Develop and manage the multi-million-dollar operational and capital budgets, ensuring transparent use of public tax dollars.

Enforce rigorous environmental testing and compliance programs, including AHERA (Asbestos), lead-in-water mitigation, and indoor air quality. Partner with school security teams to maintain infrastructure assets such as access control, surveillance networks, and fire safety systems. Labor Relations & Team Leadership Act as the primary management representative for the unionized custodial, trade, and maintenance staff.

Ensure strict adherence to Collective Bargaining Agreements (CBAs), and oversee progressive discipline and grievance procedures. Supervise, mentor, and evaluate facility managers, trade supervisors, and frontline staff. Establish ongoing safety, technical, and custodial training programs. Strategically deploy maintenance and custodial personnel across all 40 campuses to ensure equitable service levels and rapid emergency response.

Public & Community Use of Facilities Oversee the district's community use policy, assisting schools with the application, approval, and scheduling processes for external groups utilizing school spaces (e.g., gyms, auditoriums, fields, and cafeterias). Coordinate with school administration and custodial staff to ensure outside organizations comply with district insurance requirements, liability waivers, and fee schedules.

Manage the collection of rental fees to offset operational costs. Coordinate with school principals and union supervisors to ensure appropriate custodial coverage, security, and HVAC scheduling for after-hours community events, youth sports leagues, and public voting polls. MINIMUM REQUIREMENTS Education & Experience Bachelor's degree in Facilities Management, Engineering, Construction Management, or a closely related field.

Minimum of 10 years of progressive, large-scale facilities management experience. Direct experience in a K-12 public school district or municipal environment of a similar scale is highly preferred. Demonstrated success managing unionized labor forces and navigating collective bargaining agreements. Clearances & Certifications Must successfully pass all state-mandated background checks, including criminal history, child abuse clearances, and FBI fingerprinting.

Preferred Professional Certifications: Certified Facility Manager (CFM) or Facility Management Professional (FMP) LEED AP BD+C KNOWLEDGE, SKILLS AND ABILITIES Core Competencies Deep understanding of construction delivery methods, building codes, punch-list execution, and the regulatory processes required to achieve occupancy clearances.

Outstanding interpersonal skills to interface with elected officials, community members, parents, and students. Ability to present complex capital plans or operational challenges clearly at School Board meetings. PHYSICAL DEMANDS Sedentary Work: Exerting minimal but not constant physical effort to perform sedentary work, typically involving some combination of balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, walking and may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (5 to 10 pounds), visual perception and discrimination, the ability to perceive and discriminate sounds, perceive and discriminate color, perceive odors, and require oral communications.

WORKING CONDITIONS Employees in this position work in an environment that requires them to regularly make decisions that could lead to major community or organizational consequences if they fail to make the appropriate decision at the time.

BENEFITS

Leave � Sick and Personal (all employees); Vacation (12-month employees) Health, Dental, and Vision Insurance (Single and Family), Life Insurance; these are available to those employees with a minimum 0.6 FTE position Tuition Reimbursement MD State Pension, 403(b), credit union membership Salary Range: $187,407 - $207,407 Carroll County Public Schools has the right to revise this position description at any time, and ensuing acknowledgement of understanding does not represent in any way a contract of employment.

Attachment(s): Director of Facilities Management