HR/Admin Specialist

About Us

We are a fast-growing, people-first company dedicated to building a high-performance, mission-driven culture. Our team thrives on collaboration, agility, and delivering results. As we scale rapidly, we are looking for a versatile HR & Administrative Generalist who can support both HR operations and executive administration.

If you are detail-oriented, tech-savvy, and excited by the opportunity to build structure in a startup environment, this is the role for you.

Key Responsibilities

Human Resources Support (60%) Process weekly payroll accurately and on time using Gusto and Wise(for international contractors) . Assist with recruiting: post jobs, screen resumes, coordinate interviews, and maintain candidate records. Prepare and manage new hire documents and onboarding schedules. Support performance review cycles and maintain employee performance data.

Handle benefit enrollments, changes, and employee inquiries. Ensure compliance with federal, state, and local labor laws. Maintain and update employee records, handbooks, and HRIS systems. Assist in developing and implementing HR policies and procedures. Respond to employee inquiries and support issue resolution in a professional, confidential manner.

Administrative & Executive Support (40%) Strategically manage CEO calendars, schedule meetings, and coordinate travel. Draft internal communications, emails, and executive reports as needed. Prepare meeting materials and track follow-ups on assigned projects. Support the planning and execution of team-building events, leadership offsites, and company celebrations.

Provide administrative support on special projects, cross-functional initiatives, and confidential matters.

Qualifications

Bachelor’s degree in Human Resources, Business Administration, or a related field. 3+ years of HR experience in a generalist or administrative HR capacity. Proficiency in Gusto, Google Workspace, and office productivity tools. Understanding of HR laws, recruitment best practices, and benefits administration. Strong written and verbal communication skills.

High level of discretion and confidentiality. Exceptionally organized with strong time management and multitasking abilities. A polished, professional demeanor and a “no task too big or too small” mindset. Startup or high-growth company experience is a plus. Why Join Us? Be a foundational team member building scalable HR and operational systems.

Exposure to executive leadership and cross-functional decision-making. Room to grow into a full-time leadership role as the company scales. Collaborative, mission-aligned work environment with real impact. Salary $70,000 - $85,000 per year