Office Administrator

Job Purpose: Responsible for the day - to - day administration of projects Key Responsibilities: Query resolution Respond to queries from internal or external customers or suppliers by providing information. Operational Compliance Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Administration Produce, update and provide best practice support on a wide range of MS documents, databases and other departmental systems to support the work of more senior colleagues. Work Scheduling and Allocation Organize own work schedule each day in line with changing priorities. Personal Capability Building Develop and maintain excellent procedural or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Competencies: IT Testing: Tests IT applications and systems to ensure they meet required specifications and reports on results. Action Planning: Develops and implements plans based on recommendations, requirements and business needs. Verbal Communication: Communicates ideas clearly, requests actions and contributes to planning and decision-making.

Data Collection and Analysis: Analyses data trends and prepares reports to support informed decision-making. Computer Skills: Effectively uses standard office equipment and software to support business processes. Assessment: Evaluates information from multiple sources to draw conclusions and make appropriate recommendations.

IT Support: Identifies, diagnoses and resolves technical issues to maintain effective IT operations. IT Data Management: Manages information throughout its lifecycle, ensuring appropriate data structures, policies and practices are followed. Policy and Regulation: Understands and applies relevant laws, regulations and policies within the area of responsibility.

Compliance Management: Ensures that business operations and processes comply with applicable rules and regulations. Review and Reporting: Reviews information and prepares clear, accurate and relevant reports. Numerical Skills: Applies basic mathematical and numerical analysis skills to interpret data and support reporting Education Experience: Matric or relevant tertiary qualification Very limited work-based experience (0 to 3 months)