Facilities Administartor

Our Client Our client, a property development company, seeks to employ a Facilities Administrator.

Key Responsibilities

Provide administrative support to the Facilities Manager, including scheduling meetings, maintaining records, preparing reports, and coordinating communications. Oversee and track maintenance activities for all properties, ensuring timely response to issues and completion of necessary repairs. Liaise with contractors, service providers, and internal teams.

Maintain and manage inventory of building supplies and equipment, ensuring adequate stock levels and prompt reordering when needed. Assist in ensuring compliance with health, safety, and environmental regulations for all buildings. Maintain safety inspection records and track corrective actions. Assist in coordinating with third-party vendors and contractors, including obtaining quotes, reviewing contracts, and ensuring work is completed to specification.

Conduct regular inspections of the facilities to ensure that maintenance schedules are being adhered to and buildings are operating efficiently. Maintain accurate records of maintenance activities, service agreements, equipment manuals, and other relevant documentation. Assist in monitoring and tracking expenses within the facilities management budget, providing reports to the Facilities Manager.

Serve as a point of contact for tenants and staff regarding maintenance issues or general facility-related concerns. Ensure a high level of customer service is provided.

Requirements

Bachelor’s degree or equivalent in Facilities Management, Business Administration, or related field. 1-2 years of experience in facilities management or a related administrative role. Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Experience with facilities management software is a plus. Ability to work independently and as part of a team. Knowledge of health and safety regulations and practices. Strong attention to detail and problem-solving skills. Certification in Facilities Management (e.g., IFMA or BIFM). Experience in a property development or real estate environment.

Ability to work under pressure and meet deadlines.