Creative Executive

The Films Intern will support the films team in managing shoot coordination, data handling, vendor research, and overall project tracking. This is an entry-level, learning-focused role for individuals who are interested in understanding how wedding films and branded video content are planned, shot, and delivered in a professional environment.

Key Responsibilities

1. Shoot Coordination Support Assist with pre-shoot prep — camera checklist printouts, shoot briefs, function schedules Help communicate call times, dress codes, and venue details to the internal team Support on-ground logistics during shoots — managing team movement, basic coordination Assist in data collection and handover of memory cards to backup assistants after shoots
2. Post-Production Workflow Assistance Help maintain project tracking sheets (what's edited, what’s pending) Support the editor team by organizing footage folders on Drive / Work. Drive Assist in uploading preview links to Frame.io or Google Drive Sit in on review calls to understand how revisions and delivery cycles work.
3. Vendor & Resource Research Help research and build a vendor database for cinematographers, editors, freelancers, or suppliers Reach out to freelance editors or DPs for availability (under supervision) Maintain sheets for vendor rates, locations, gear rentals, and creative freelancers Suggest new music libraries, LUTs, or software tools through online research
4. Internal Team Support Update task boards on Notion or Click. Up after each stage of the shoot/edit Take meeting notes during internal creative or operations discussions Assist with organizing sample work for reels, pitch decks, or presentation folders. Support with drive cleanup and project archiving after delivery is complete Requirements Key Skills Required Basic understanding of filmmaking or content creation (academic or personal experience) Interest in shoots, post-production workflows, or storytelling through video Familiar with Google Drive, Google Sheets, and basic file/folder structure Willing to be hands-on and available for field shoots, even on weekends Strong willingness to learn, follow instructions, and work as part of a team Qualifications Preferred Pursuing or recently completed a degree in Film, Media, Mass Communication, or related field No prior experience required, but any student projects or personal film work is a plus Strong written and verbal communication skills Ability to multitask and take initiative during busy shoot/edit weeks