Assistant to Property Manager

Job description: About the Role We are looking for a reliable, detail-oriented, and experienced Assistant to the Property Manager to support the daily operations of a busy Australian property management team. This role is ideal for someone who thrives in a fast-paced environment and has hands-on experience using Australian property management platforms and workflows across multiple Australian states including Queensland, New South Wales, Victoria, Western Australia, and South Australia.

Key Responsibilities

• Assist the Property Manager with day-to-day operations and administrative tasks.
• Coordinate with tenants, landlords, vendors, and tradespeople regarding maintenance requests, inspections, and lease matters.
• Prepare and manage property-related documents including leases, Form 6s, entry/exit reports, notices, contracts, and correspondence.
• Maintain accurate and up-to-date records across property management systems and CRMs.
• Respond to tenant and client inquiries professionally and in a timely manner.
• Manage property listings, advertise vacancies, coordinate open homes, and assist with tenant screening processes.
• Monitor rent arrears, invoice processing, payment tracking, and follow-up communications.
• Assist with routine inspections, maintenance scheduling, and compliance tracking.
• Support inbox and calendar management for the Property Manager.
• Utilize Australian property management tools and platforms to streamline operations and reporting.
• Assist with ad hoc administrative tasks and special projects as required. Tools & Platforms Candidates with hands-on experience using the following Australian property management platforms will be highly regarded:
• AILO
• Property. Me
• Property. Tree
• Console Cloud
• Inspection Express
• IRE
• Our Property
• Palace
• Managed App
• RP Data / Core. Logic - realestate.com.au http://realestate.com.au
• Domain
• Canva
• Google Workspace
• Microsoft Office Suite
• Trello, Monday.com http://Monday.com, Click. Up, or Asana Qualifications
• Proven experience working in Australian Property Management as a Property Management Assistant, Leasing Assistant, or similar role.
• Strong understanding of Australian property management processes and legislation across QLD, NSW, VIC, WA, or SA is highly preferred.
• Experience using AILO and other AU property management systems is required.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and ability to multitask effectively.
• Highly organized with strong time management skills.
• Ability to work independently with minimal supervision in a remote environment.
• Professional, proactive, and customer-service oriented.

Requirements

• Reliable internet connection with backup option preferred.
• Quiet and professional work-from-home setup.
• Available to work full-time on a PH dayshift schedule. Why Join Us?
• Competitive salary package
• Permanent work-from-home opportunity
• Stable dayshift schedule
• Supportive and professional team environment
• Opportunity to grow within a dynamic Australian property management business Apply today and become part of a growing and professional remote property management team! Job Type: Full-time Benefits:
• Company events
• Opportunities for promotion
• Pay raise
• Work from home Work Location: Remote