Executive Assistant - Real Estate Investing (Job ID: FREJAZ1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant

• Real Estate Investing! 🌟 Are you an ownership-minded operational partner with real estate experience who excels at project coordination, CRM data management, and proactive seller outreach? We are seeking a full-time Executive Assistant based in the Philippines, LATAM, or South Africa to support the founder of a growing Florida and Illinois-focused residential real estate investment firm! 🚨 IMPORTANT
• Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. 📋 Job Details at a Glance Job Title: Executive Assistant
• Real Estate Investing Job ID: FREJAZ1EA Industry: Residential Real Estate Investment (Foreclosures & Pre-Foreclosures) Location: Philippines / LATAM / South Africa Job Status: Full Time Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM / 10:00 AM to 7:00 PM (Central Time) Salary: $1,800 – $2,000 USD / month 💰 Target Start Date: ASAP 🚀 🏢 About the Client Our client is a residential real estate investment firm specializing in acquiring, renovating, and reselling homes, with a primary focus on foreclosures and pre-foreclosures in Florida and Illinois. The firm holds a portfolio of leased residential properties and manages an active deal pipeline through a proprietary lead-tracking system. To allow the founder to focus on high-value deal evaluation and closing, leadership is bringing on a dedicated Executive Assistant to manage administrative workflows, vendor coordination, and initial seller outreach. 💼 About the Role Following a management-by-exception model, you will independently manage recurring administrative, project coordination, and lead management operations. You will ensure administrative records are accurate, project renovation schedules stay on track, skip-tracing and seller outreach are executed systematically, and prospective sellers are prepared for owner review. 🎯 Key Responsibilities 💼 Executive & Administrative Operations: Manage recurring administrative tasks, scheduling, action items, email triage, and document control; keep project and acquisition files organized. 🏗️ Project Administration & Coordination: Coordinate with Project Managers, contractors, and vendors to gather estimates, invoices, and schedules; monitor updates against 60-day completion targets and budget exceptions. 🗂️ Lead & Pipeline Management: Maintain complete, structured records in the company’s lead-tracking system (status, source, next actions, follow-up dates). 📞 Pre-Foreclosure Outreach & Specialist Handoff: Serve as the primary initial contact for homeowners in foreclosure situations; conduct respectful outreach to evaluate interest and schedule appointments for the owner (appointment setting, not closing) . 🔍 Skip Tracing & Activity Tracking: Track down owner contact info, maintain follow-up discipline, and submit daily updates alongside a comprehensive weekly Executive Operations Report. 🤖 Process Improvement & AI Integration: Utilize AI productivity tools (Claude) to streamline drafting, data organization, and process documentation into SOPs. 📱 Social Media Support: Provide secondary support for social media content creation as assigned. ✅ Qualifications & Skills ⭐ Core Requirements: Real Estate Experience: Prior experience in residential real estate—particularly with foreclosures, pre-foreclosures, renovation projects, or investment transactions—is strongly preferred. Phone Outreach Confidence: Demonstrated comfort, effectiveness, and confidence making proactive, natural-sounding calls to potential property sellers. CRM & Data Management: Hands-on experience with CRM systems, databases, or spreadsheets, with acute attention to detail regarding missing or inconsistent data. AI Tool Proficiency: Demonstrated experience using AI productivity tools (such as Claude) for content drafting, data organization, and SOP creation. Communication & Accountability: Exceptional written and verbal English communication; ability to operate independently under a management-by-exception model and take ownership of deadlines. 🛠️ Tech Stack Used: Custom Spreadsheet / Database / CRM Dashboard, Microsoft 365 / Outlook, AI Productivity Tools (Claude), Phone/Dialer Services & Skip-Tracing Tools, Real Estate Research Platforms. 🗓️ First 30-Day Success Milestones Week 1 (Learn & Establish Baselines): Master company operations, project structures, acquisition criteria, and reporting standards under supervised execution. Week 2 (Execute With Review): Perform recurring administrative, project, and acquisition responsibilities with management review. Week 3 (Assume Routine Ownership): Independently perform established recurring processes, flag exceptions, and improve follow-up discipline. Week 4 / Day 30 Objective (Demonstrate Control): Independently execute assigned recurring processes, prepare executive reports, and measurably reduce the owner’s administrative workload. 🚀 Submit your application today and take the first step toward your next great opportunity! 🌎 LATAM Candidates: Don't forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: 🔗 Join our LATAM-Only Facebook Group Here!