Executive Assistant

Role Overview The Executive Assistant will provide high-level administrative and operational support to the Managing Director, helping manage priorities, coordinate key activities, and improve day-to-day efficiency. This role requires someone highly organized, proactive, tech-savvy, and confident using tools such as ChatGPT, Claude, Canva, Microsoft Office, and automation platforms to streamline tasks, prepare documents, improve reporting, and support better decision-making.

✨ Why You’ll Love Working With Us ₱15,000 sign-on bonus Annual Bonus and Salary Reviews Comprehensive HMO + 1 free dependent 30 days paid leave (vacation, sick and wellness) - with cash conversion Real growth — workshops, training and clear career pathways Great culture — team events, employee fairs, and monthly games with exciting prizes Tenure rewards — milestone gifts at 1, 5 and 10 years 2 days weekly rest for a better work-life balance Key Responsibilities Provide executive and administrative support to the Managing Director.

Manage calendars, meetings, travel, correspondence, and daily priorities. Prepare meeting agendas, minutes, reports, presentations, and business documents. Support document control, contract coordination, project tracking, and follow-ups. Use ChatGPT, Claude, Canva, and Microsoft Office to improve drafting, reporting, workflows, and productivity.

Assist with process improvement and automation-related initiatives. Coordinate with internal teams, external partners, and key stakeholders. Handle confidential information with professionalism and discretion.

What We're Looking For

Minimum 5 years’ experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role. Strong experience supporting senior leaders, executives, or business owners. Strong administrative, organizational, multitasking, and problem-solving skills. Proficiency in ChatGPT, Claude, Canva, Microsoft Office, and digital productivity tools.

Strong English communication skills, sound judgment, and ability to work independently. Proactive, adaptable, detail-oriented, and comfortable working in a fast-paced environment. Experience with Australian employers, logistics, document control, contracts, or project administration is an advantage. Willing to work in the office full-time at Arcovia City, Brgy.

Ugong, Pasig City. (Monday

• Friday, morning shift) About Cybalink Solutions Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.