Student Office Assistant (Business & Finance)

POSITION SUMMARY

The Student Office Assistant supports the Business & Finance Department by assisting with administrative tasks, financial operations, front-desk customer service, and special projects. This role is designed to provide students with hands-on experience in professional office and finance operations while helping maintain the efficiency of departmental services across campus.

KEY RESPONSIBILITIES

Administrative Support Provide general office support including answering phones, taking messages, filing, scanning, copying, and organizing departmental documents. Assist with maintaining spreadsheets, logs, or basic databases related to departmental operations. Support preparation and distribution of correspondence, memos, and reports.

Perform additional administrative and clerical duties as assigned. Customer Service & Campus Engagement Provide front-desk assistance for the Business & Finance office, answering routine questions from students, staff, or vendors. Direct walk-ins to the correct staff member or department (Accounts Payable, Payroll, Student Accounts, etc.)

Help explain basic processes (like how to pay fees, request reimbursements, etc.) using office FAQs. Accounts & Finance Support Assist with preparing purchase orders, check requests, or invoice tracking. Help maintain vendor files and assist with document collection (e.g., W-9s). Support data entry for expense tracking, budget logs, and other financial records.

Assist with assembling reports, audit preparation materials, or departmental budget packets. Special Projects Assist with policy and procedure updates by proofreading or formatting documents. Support scanning and digitizing old records for easier access. Participate in financial literacy programming (e.g., workshops on budgeting, credit, or student loan repayment).

Professionalism & Confidentiality Maintain confidentiality and accuracy when handling sensitive financial or departmental information. Demonstrate professionalism, punctuality, and strong interpersonal skills in all interactions.

QUALIFICATIONS

Must be a current student enrolled in the federal work study program and in good academic standing. Dependable, punctual, and detail-oriented. Strong organizational, communication, and customer service skills. Ability to handle confidential information with professionalism. Basic knowledge of Microsoft Office (Word, Excel, Outlook) or willingness to learn.

Ability to work independently and as part of a team. WORK SCHEDULE Shifts are scheduled during standard business hours. Hours are contingent upon federal work study award allocation and student class schedule.

COMPENSATION

Hourly rate based on federal work study guidelines.