Graduate German-speaking Operations Executive

The role

• We are looking for a recent graduate to join the operations team. You will be responsible for supporting the wider team with booking hotels, transport (flights, trains, coaches), restaurants, visits.
• Collaborating with suppliers (ground handlers, museums, box offices, local guides, private homes, gardens, archaeological sites, churches, wine producers).
• Briefing the tour leaders; compiling their documents; giving feedback.
• Assisting with client queries and special arrangements.
• On our music festivals: contracting artists, sourcing venues, chartering ships, dealing with lighting technicians and caterers.
• Costing tours; keeping to budget.
• Updating our database; working with our website.
• Keeping reading lists, background information, and online resources up to date.
• Proofing client documents, brochure text and website content.
• Attending client events and tour managing; travelling to inspect prospective hotels and to attend trade fairs.

Requirements

• Excellent spoken and written English, to native-speaker standard.
• Undergraduate degree (or equivalent), ideally with one year’s office experience.
• Fluent German.
• Efficient and flexible with proven ability to work to deadlines and pay attention to detail.
• Knowledge of, and genuine interest in, the arts (classical music, art, architecture, archaeology). We are also interested in hearing from candidates with a background in art history, classical music, the ancient world, Asian and/or Middle Eastern Studies. Location : Chiswick, London. Full time in the office for an induction period, and minimum three days in the office following that. Contract : Permanent, subject to a probationary period. Salary : £30,000 per annum plus benefits, including 22 days annual leave (plus bank holidays), museum membership, training and development opportunities, pension contribution and health and travel insurance. Application deadline - 9th October 2026