2026-2027 Attendance/SIS OP Secretary - HKT Elementary

Description: 2022-2023 School Secretary Attendance/SIS OP Job Summary: Ensure accuracy of data for reporting purposes. Submit data to district and State Department of Education (SDE) for state and federal funding. Create validation, integrity and response reports as needed. Generate comparison reports between SMS and ADE data.

Work as liaison between schools, district office and SDE as appropriate. Provide technical support to school staff as needed. Resolve all state reporting issues with district sites. Monitor and ensure that student membership attendance and categorizations are accomplished in a timely manner and within state deadlines.

Direct the establishment, maintenance and support of the district’s student information and ensure that membership and attendance data is entered promptly and according to state requirements. Coordinate and utilize the software and the SDE Power. School reporting system to maintain accurate and timely Average Daily Membership (ADM) and school-by-school Average Daily Attendance (ADA).

Communicate and coordinate the exchange of data with departments including Special Needs and Teaching and Learning. Communicate with school administrators regarding student information data. Collect, validate, submit to include SDE recommended submissions, i.e., ELL, SPED, Gifted, Homeless) and verify student information for the SDE on a quarterly basis or as appropriate.

Qualifications

High school diploma or equivalent required; Associates degree preferred. Three years of related office experience with demonstrated ability for office practices, procedures, and duties relevant to schools and student information/data and Power. School. Ability to work with a high degree of accuracy when reporting student information to the Department of Education Power.

School reporting system. Ability to use independent judgment in setting priorities and making decisions in absence of specific direction. Ability to use standard office equipment including copy machine, printer and fax. Ability to use discretion in handling confidential information. Strong communication and interpersonal skills for working with the general public and coworkers.

High level of English proficiency for completing tasks and frequent telephone communication. Working Conditions: The candidate may work in the front office and must be willing and able to communicate with visitors, students, faculty and staff. Should be able to manage a school office and work effectively in a fast-paced environment.

The secretary position could include, but is not limited to departments of attendance, guidance, etc.) Application Procedure: Apply Online Selection Procedure: Applications will be pulled and qualified persons will interview with the principal. Attachment(s): SIS Operator

• Power. School Job Description.pdf