Purchase & Vendor Cordinator

We are looking for a Purchase & Vendor Coordinator to take end-to-end ownership of purchase orders for raw materials and packaging materials, and to make sure every order moves smoothly from requirement to closure through strong coordination and follow-ups.

Key Responsibilities

Take complete ownership of each order through every stage: requirement, PO, vendor confirmation, production, dispatch, delivery, and closure. Raise purchase orders based on requirements and share them with vendors on time. Follow up proactively with vendors on order confirmations, production status, dispatch timelines, and delivery schedules.

Track vendor-side production for packaging materials, including artwork approvals, proofs, and lead times. Identify delays early, escalate them, and work with vendors and internal teams to resolve them. Maintain accurate, up-to-date PO and order trackers, and share regular status updates with stakeholders. Coordinate with Production, Warehouse, Quality, Finance, and Supply Chain teams to ensure smooth order flow.

Coordinate material receipt, GRN, and quality clearance with the Warehouse and Quality teams. Close orders by coordinating invoice matching and documentation handover to Finance. Maintain organised purchase records, vendor details, and order documentation. Handle multiple vendors and orders at the same time without missing deadlines.

Requirements

Bachelor's degree in Commerce, Business, Supply Chain, or a related field. 1–3 years of experience in purchase coordination, vendor coordination, or procurement operations. Experience in FMCG, Pharma, Skincare, Beauty, or D2C is preferred. Proficiency in MS Excel (trackers, basic formulas, reports) and Tally/ERP software; Zoho experience is an added advantage.

Strong follow-up skills and a sense of ownership over every order handled. Good communication and coordination skills with both vendors and internal teams. Highly organised, detail-oriented, and proactive. Ability to manage multiple orders, vendors, and priorities within deadlines.

Benefits

A growing skincare brand with a focus on science-backed, dermatologist-led products A collaborative work culture where ideas are heard and teamwork is valued Opportunities to learn, take ownership, and grow with the company Exposure to how a skincare brand works, across teams and functions A supportive and inclusive workplace