Office Temp

dnata is one of the world’s largest air services providers. Established in 1959, the company ensures the aviation industry operates smoothly and efficiently in 127 airports. Offering ground handling, cargo, travel, and flight catering services in 35 countries across six continents, dnata is a trusted partner for over 300 airline customers around the world.

Each day, the company handles over 1,900 flights, moves over 8,500 tons of cargo, books over 16,000 hotel stays, and uplifts over 320,000 meals.

What We Offer

Full-time employees are eligible for 401(k) and healthcare benefits including Medical, Dental & Vision Our Mission: To be the word's most admired air and travel provider Our Core Values: We Are Safe We Are Future Thinkers We Play To Win We Respect Everyone and Work As A Team dnata Catering USA is currently seeking a motivated, highly organized, and detail-oriented Temporary Office Administrator to provide administrative and operational support across our Human Resources, Procurement, Commercial, and Finance departments.

The ideal candidate will possess strong communication, organizational, and multitasking skills, with the ability to manage competing priorities in a fast-paced, collaborative office environment. This temporary position offers an opportunity to contribute to daily business operations while supporting multiple departments within the aviation and airline catering industry.

Key Responsibilities

Administrative & Office Support Provide day-to-day administrative support to the Human Resources, Procurement, Commercial, and Finance departments. Perform general administrative duties, including data entry, filing, scanning, copying, and document management. Coordinate meetings, appointments, conference calls, and travel arrangements as needed.

Manage incoming and outgoing communications, including emails, telephone calls, correspondence, and mail. Maintain organized electronic and physical filing systems, ensuring accuracy, accessibility, and confidentiality. Prepare, format, and distribute reports, spreadsheets, presentations, and other business documents.

Monitor office supply inventory and coordinate replenishment as necessary. Assist with special projects and other administrative assignments as directed. Human Resources Support Assist with maintaining employee records, HR documentation, and administrative tracking reports. Support scheduling of meetings, employee appointments, and departmental activities.

Assist with onboarding documentation and general employee-related administrative processes. Maintain confidentiality when handling employee and personnel information. Procurement & Commercial Support Assist with purchase order documentation, vendor correspondence, and record maintenance. Organize vendor information, contracts, and procurement-related documentation.

Support the Commercial department with preparing reports, presentations, and administrative materials. Coordinate with internal departments to support timely completion of administrative requests. Finance Support Assist with invoice processing, expense documentation, and financial data entry. Maintain organized records of invoices, purchase orders, and supporting documentation.

Support routine financial reporting and reconciliation activities under departmental supervision. Assist in tracking outstanding documentation and communicating with internal stakeholders.

Qualifications

& Requirements High school diploma or GED required; associate’s or bachelor’s degree in Business Administration, Office Management, Human Resources, Finance, or a related field preferred. Previous experience in office administration, administrative support, or a similar position preferred. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Strong organizational skills with excellent attention to detail and accuracy. Effective written and verbal communication skills. Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment. Demonstrated ability to work independently while collaborating with cross-functional teams. Strong customer service skills with a professional and approachable demeanor.

Ability to exercise discretion and maintain confidentiality when handling sensitive employee, business, and financial information. Strong problem-solving skills, adaptability, and willingness to support changing business priorities. Experience with document management systems, HRIS, ERP, or financial software is a plus.

We believe that diversity and inclusion are fundamental to creating a strong workplace and community. At dnata, we’re proud that our workforce is as diverse as the customers we serve. And we’re committed to nurturing your talent with mentoring, volunteer and professional development opportunities. We welcome everyone.

Our employee resource groups are one of the many ways we champion diversity and inclusion at dnata. This position is not eligible for employment visa sponsorship . Applicants must be legally authorized to work in the United States at the time of application and throughout their employment without current or future sponsorship from dnata Catering USA.

Notice Regarding Background Checks (State Law Disclosures) dnata Catering may obtain consumer reports and/or investigative consumer reports about applicants or employees for employment purposes, in accordance with the Fair Credit Reporting Act (15 U.S.C. § 1681 et seq.) and applicable state laws. California: Pursuant to the California Investigative Consumer Reporting Agencies Act (Cal.

Civ. Code § 1786 et seq.), dnata Catering may obtain an investigative consumer report that may include information regarding your character, general reputation, personal characteristics, or mode of living. You have the right to request a copy of any report obtained. New York: In accordance with Article 23-A of the New York Correction Law and the New York Human Rights Law, background checks will be conducted only as permitted by law, and any employment decision based on criminal history will follow required legal standards and notice requirements.

Massachusetts: Pursuant to the Massachusetts Consumer Reporting Act (M.G.L. c. 93, § 52 et seq.) and the Massachusetts CORI statute (M.G.L. c. 6, § 172), dnata Catering may obtain a consumer report or criminal offender record information for employment purposes, consistent with state law. Applicants may request a copy of any report obtained.

New Jersey: In accordance with the New Jersey Opportunity to Compete Act (N.J.S.A. 34:6B-11 et seq.) and applicable consumer reporting laws, background checks will be conducted only as permitted by law, and applicants will receive required notices and rights regarding any consumer report obtained. Texas: Background checks may be conducted in accordance with applicable Texas law and the Fair Credit Reporting Act.

Applicants will receive required disclosures and authorizations prior to any consumer report being obtained. Tennessee: Background checks may be conducted in accordance with applicable Tennessee law and the Fair Credit Reporting Act. Applicants will receive required disclosures and authorizations prior to any consumer report being obtained.