Clinical Compliance Coordinator

Clinical Compliance Coordinator Greater Vision Healthcare Services | Ocoee, FL Location: Ocoee, FL 34761 Employment Type: Full-Time | On-Site Department: Administration Reports To: Administrator Compensation: $20/hr Join Our Team! Greater Vision Healthcare Services is seeking a highly organized, detail-oriented, and proactive Clinical Compliance Coordinator to support our clinical compliance, quality assurance, and regulatory oversight initiatives.

This position plays an essential role in ensuring our healthcare operations maintain compliance with applicable federal, state, and local regulations while promoting patient safety, accurate clinical documentation, and continuous quality improvement. The ideal candidate has a strong understanding of healthcare compliance, exceptional attention to detail, and the ability to coordinate multiple priorities in a fast-paced healthcare environment.

We are looking for someone who takes initiative, recognizes potential compliance concerns, and works collaboratively with clinical leadership to implement effective solutions. If you are passionate about healthcare quality, regulatory compliance, and improving organizational processes, we encourage you to apply!

Key Responsibilities

Regulatory Compliance & Risk Management Monitor organizational compliance with applicable federal, state, and local healthcare regulations, including AHCA, CMS, CHAP, APD, and Qlarant requirements. Track regulatory updates, provider advisories, and changes affecting healthcare operations. Assist with reviewing, developing, and updating organizational policies and procedures.

Coordinate regulatory inspection preparation, accreditation surveys, and compliance reviews. Identify potential compliance deficiencies, recommend corrective actions, and monitor resolution. Clinical Auditing & Documentation Review Conduct routine audits of patient clinical records to verify documentation accuracy, completeness, and regulatory compliance.

Review medication administration records (MARs), medication documentation, and related clinical records for accuracy and compliance. Audit employee and clinical personnel files to verify required credentials, training, background screenings, and regulatory documentation. Identify documentation deficiencies and coordinate follow-up with the appropriate clinical or administrative personnel.

Maintain audit logs, compliance trackers, and supporting documentation. Quality Assurance & Performance Improvement (QAPI) Support the development, implementation, and ongoing monitoring of quality assurance initiatives. Collect and analyze compliance data to identify trends, recurring deficiencies, and opportunities for improvement.

Assist with QAPI meetings, performance monitoring, and quality improvement projects. Develop and maintain corrective action tracking systems to ensure timely resolution of identified concerns. Monitor the effectiveness of corrective actions and report outstanding compliance issues to leadership. Staff Compliance, Training & Education Monitor staff compliance with required training, certifications, professional licenses, and continuing education requirements.

Coordinate with Human Resources and clinical leadership to address missing, expired, or incomplete compliance documentation. Assist with new-hire orientation and provide training on clinical documentation, regulatory requirements, and organizational policies. Develop and distribute compliance reminders, educational materials, and procedural updates.

Support clinical leadership in identifying training needs and coordinating corrective education. Internal Audits, Investigations & Corrective Actions Conduct scheduled and targeted internal compliance audits. Assist with investigating reported compliance concerns, documentation discrepancies, and potential policy violations.

Document findings, maintain supporting records, and prepare recommendations for corrective action. Follow up with responsible departments to verify timely completion of corrective measures. Escalate significant compliance concerns to the Administrator or designated clinical leadership. Clinical Operations & Team Support Collaborate with the Director of Nursing, RN Case Managers, and other clinical personnel to support compliance with established standards of care.

Assist with tracking required patient assessments, recertifications, transfers, discharges, and resumptions of care. Monitor the timely completion of clinical documentation and required supervisory visits. Coordinate follow-up on outstanding clinical records, documentation deficiencies, and compliance-related action items.

Support clinical staff with education and guidance regarding documentation requirements and organizational procedures. When appropriately licensed and authorized, assist with clinical assessments, supervisory visits, care coordination, and other nursing functions as needed. Compliance Reporting & Administrative Coordination Maintain accurate compliance records, audit reports, inspection documentation, and corrective action logs.

Prepare routine compliance summaries and status reports for the Administrator and clinical leadership. Track regulatory deadlines, license renewals, required inspections, and other compliance-related obligations. Coordinate documentation requests from regulatory agencies, accreditation organizations, and internal leadership.

Maintain organized electronic and physical compliance records to support audit readiness. Patient Safety, Confidentiality & Ethical Standards Promote compliance with HIPAA and organizational confidentiality policies. Support safe patient care practices, infection prevention protocols, and applicable workplace safety requirements.

Identify and report potential patient safety concerns through established organizational procedures. Maintain professionalism, ethical judgment, and discretion when handling sensitive information. Support the organization's commitment to quality care, accountability, and continuous improvement.

Minimum Qualifications

Associate's or bachelor's degree in Nursing, Healthcare Administration, Health Information Management, or a related healthcare field preferred. Minimum of 1- 3 years of experience in healthcare compliance, clinical administration, quality assurance, medical records auditing, or a related healthcare function. Experience in home health, residential care, assisted living, or another regulated healthcare environment strongly preferred.

Working knowledge of AHCA, CMS, HIPAA, and applicable healthcare compliance requirements. Familiarity with clinical documentation, patient records, medication administration records, and quality assurance processes. Experience maintaining compliance trackers, preparing reports, and coordinating corrective actions. Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

Ability to successfully complete applicable Level II background screening requirements.

Preferred Qualifications

Active Florida RN or LPN license. Experience with home health electronic medical records and clinical documentation systems. Familiarity with CHAP accreditation standards, APD requirements, Qlarant reviews, and QAPI initiatives. Previous experience supporting regulatory surveys, clinical audits, or healthcare accreditation processes.

Skills & Competencies Exceptional attention to detail and organizational skills. Strong written and verbal communication. Ability to interpret regulatory requirements and apply established procedures. Effective time management and ability to manage multiple deadlines. Strong analytical and problem-solving abilities. Ability to maintain confidentiality and exercise sound professional judgment.

Confidence in communicating compliance deficiencies and following through on corrective actions. Ability to work independently while collaborating effectively with clinical and administrative teams. Background Screening Requirement Notice In accordance with Florida House Bill 531 (2025), certain positions require background screening through the Care Provider Background Screening Clearinghouse.

Applicants must review the information provided by the Florida Department of Law Enforcement regarding the Clearinghouse and its screening requirements prior to employment consideration. Learn more about the Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com This notice is included to comply with state requirements effective January 1, 2026, which mandate that this link be provided in all applicable job vacancy announcements and advertisements.