Front Office Administrative Assistant

Job Details: Job Location: Encino Office

• Encino, CA, Position Type: Full-Time/Part-Time, Education Level: High School, Salary Range: $23.00 - $25.00Hourly, Travel Percentage: None, Job Shift: Day, Job Category: Admin
• Clerical, Title: Front Office Administrative Assistant Location: Encino, CA (on-site) Status: Full-time position (40 hours/week) Compensation: Starting base pay between $23.00 - $25.00/hour w2 + Employee Benefits (Please note: Starting base pay amount is based on the extent of position-relevant experience) About Tax Relief Helpers: Tax Relief Helpers was established in 2010 and brings over 75 years of combined experience servicing our clients through a team of expert tax attorneys, CPAs, and IRS enrolled agents. We've helped countless individuals and businesses resolve tax debt issues, saving them millions of dollars in back taxes. Our team takes the reins, shielding you from the IRS's intimidating letters, threats of liens, and wage garnishment. We'll work tirelessly to stop these harassments, explore tax forgiveness programs, and ensure your back taxes are filed accurately. Summary of Employee Benefits: Competitive compensation with opportunities for professional growth. Comprehensive benefits package, including medical, dental, and vision insurance. 401(k) retirement plan. Paid time off, sick leave, and access to an Employee Assistance Program (EAP). Employee discounts and subsidized gym memberships.

Position Overview

We are seeking a detail-oriented, organized and collaborative Front Office Administrative Assistant to join our team! The ideal candidate will have between 2-5 years of hands-on professional experience in administrative support, document management, and front-office reception duties. This role requires an individual who can effectively handle sensitive client documents, manage incoming and outgoing mail, coordinate vendor management tasks, perform data entry, and contribute to a collaborative team environment.

We offer a competitive compensation package and opportunities for growth within our dynamic team. Schedule: 8-hour shift (8:00am - 4:30pm PT) Monday to Friday (office is closed on weekends) Key Responsibilities: Administrative Support: Provide assistance with general office duties, including filing, and maintaining office records.

Document Management: Handle, organize, and securely manage sensitive client documents using file management systems such as "Box." Mail Management: Process incoming and outgoing mail, ensuring proper documentation and timely distribution. Data Entry: Accurately input, update, and maintain records in databases and document management systems.

Reception Duties: Assist with front-office operations, including answering phone calls, greeting visitors, and directing inquiries appropriately. Collaboration & Communication: Work effectively with all levels of staff and contribute to a positive and team-oriented work environment.

Qualifications

Required Qualifications: Education: High school diploma or equivalent required. Bachelor’s degree preferred Professional Experience: 2-5 years of professional experience in administrative support, document management, or a related role. Systems Experience: Technical proficiency is required, including experience with Google Workspace (Docs, Sheets, Gmail, etc.)

and other comparable, relevant software, as well as Slack and Salesforce. Prior experience handling large volumes of sensitive documentation. Strong organizational skills and attention to detail is required. Experience with file management systems similar to Box, Dropbox, and/or Google Drive is highly desirable. Ability to effectively handle sensitive and confidential information.

Excellent communication skills with the ability to interact professionally with all levels of staff and the willingness to collaborate with colleagues to effectively execute duties as needed. Ability to multitask and prioritize tasks effectively in a fast-paced environment. Strong problem-solving skills and ability to work both independently and as part of a team.

Career-driven, positive attitude with a desire to grow internally within the organization.

Preferred Qualifications

Prior experience handling large volumes of mail in a corporate or professional services environment is highly desired. Language skills: Bilingual with fluency in speaking both English and Spanish is strongly preferred but not required. Experience effectively managing multiple administrative tasks simultaneously. Demonstrated ability to work collaboratively within a team-oriented workplace.

If you are a motivated and detail-oriented professional looking for an opportunity to contribute to a dynamic and collaborative team, we encourage you to apply for this role!